What is a Purchase Requisition?	When do I submit a Purchase Requisition?	Who do I contact for support?	Policies and Resources

What is a Purchase Requisition?

When do I submit a Purchase Requisition?

Who do I contact for support?

Policies and Resources

A Purchase Requisition is a request to purchase goods/services from an external supplier; includes software renewal, and service contract renewal.

High dollar purchases of goods or services may require bidding or additional process steps. See Procurement Guidelines.

Purchase Requisitions are submitted in Bronco Hub when procuring goods or services for non Jaggaer and non P-Card purchases.

Visit Procure Goods & Services for information about the three types of procurement processes used at the university.

P2P_Procurement@boisestate.edu

https://www.boisestate.edu/vpfa-p2p/

Policy 6130: Purchasing
Procurement Guidelines (includes $ thresholds and bidding requirements)
Procurement Policy Exemption Request
Procurement & Vendor Services Resources

Job aids

Training opportunities

Self-Guided Training: Purchasing 101
Self-Guided Training: Introduction to Requisitions

Requisition Approval Workflow Routing

Visual of Requisition Approval Workflow

Submitted Requisitions route to:

Line manager of the employee listed as the “Requester” in the Requisition;
Fund manager of the Department segment included in the “Charge Account” field of the Requisition.

The request will route to additional approvers if the following conditions apply:

PI if project funds are used;
Department Chair or Director for amounts greater than $9,999;
Department Dean or AVP for amounts greater than $24,999;
VP for amounts greater than $49,000.

After department approvals are complete, the request routes to Procurement for review and processing.

Visit Approval Workflow Routing & Routing Changes to view your designated department approvers or learn more about the Bronco Hub Approval Workflow.

Reporting on Requisitions

Requisition Search Functionality

Use the basic search functionality to view information like name of the requisition requester, amount of the request and requisition approval status and remaining encumbrance.

Transaction Approval Dashboard

Run the Transaction Approval Dashboard to view approval status information for Requisitions submitted by your department.

Requisition Lifecycle – Campus Transaction Dashboard

Use the Requisition Lifecycle – Campus Transaction Dashboard to view encumbrance details, associated Purchase Order (PO) number, Invoice number, funding segment string used to code the transaction and other details.

Confirm the accuracy of the funding segment string used for requisitions. If an incorrect segment string was used to code a transaction, a Payables Correction must be submitted. Visit Correcting Entries Matrix for more information.

Purchase Orders – Campus Transaction Dashboard

Use the Purchase Orders – Campus Transaction Dashboard to view Purchase Order creation date, related requisition line status, requisition type, funding segment string used to code the transaction and other details.

Appropriated and Local Summary – BvA

The Budget vs Actuals (BvA) should be reviewed at least once per month to ensure accuracy of financial transaction reporting and proper budget management.