Employee Reimbursement (Expense Report)
- Brookebarton
What is an Expense Report? | When do I submit an Expense Report? | Who do I contact for support? | Policies and Resources |
|---|---|---|---|
Expense Reports are processed to reimburse employees for travel and/or reimbursable non-travel expenses. Employees must set-up direct deposit information to be reimbursed electronically. | Expense Reports must be submitted within 60 days of the end date of travel or the date the expense is incurred. Expenses reported after this period are subject to tax withholding. Expense Reports submitted after 120 days after the end date of travel or the date the expense occurs will not be reimbursed. |
Job Aids
Add, Update or Deactivate Bank Account for Expense Reimbursement Direct Deposit
Delegate Expense Report Submissions (create a delegation rule to allow another employee to submit reimbursement requests on your behalf)
Training Opportunities
Self guided training: Introduction to Expense Reimbursement
Visit Approval Workflow Routing & Routing Changes to view your designated department approvers or learn more about the Bronco Hub Approval Workflow.
Reporting on Expense Reports
Transaction Approval Dashboard
Run the Transaction Approval Dashboard to view approval status information.
Use this dashboard to see approval status, use the campus transaction dashboard to view details about the reimbursement.
Expense Reports – Campus Transaction Dashboard
Run the Expense Reports – Campus Transaction Dashboard to view detailed reimbursement details like related Expense Report requester, reimbursement amount, reimbursement status, date of reimbursement and funding segment string used to code the transaction.
Appropriated and Local Summary – BvA
The Budget vs Actuals (BvA) should be reviewed at least once per month to ensure accuracy of financial transaction reporting and proper budget management.
Sponsored Programs Budget v Actuals
Use the basic search functionality to view information like dollar amounts and approval status.
Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247