Q: How can I permanently change designated approvers listed in the approval workflow matrix?

A: Submit the Bronco Hub Approval Workflow Maintenance form to make permanent changes to department approvers.

Q: What is meant by approval delegation?

A: Approval delegation involves temporary changes to approvers and approval workflow routing.

Designated department approvers or supervisors can choose to delegate their approval authority to another employee as needed. It is best practice to set up delegations when out of office or unable to approve transactions for an extended period of time. Link to delegation job aid.

Q: Who can create or update approval delegation rules?

A: Delegation rules (adding or removing approval delegates) must be completed by the employee that needs to delegate approval authority.

The Office of Continuous Improvement (OCI) cannot add, edit or remove approval delegations.

Q: I submitted something in Bronco Hub and I’m waiting for it to be approved. How can I see where an action is in the approval workflow?

A: The HR Transaction Console: The Transaction Console is used to investigate the approval status of submitted HR Actions. Transaction details do not display in the console; for example, you can use the transaction console to confirm a new hire transaction was submitted, but you will not be able to see the new hire's details like pay rate, start date, etc.

The Financial Transaction Approval Dashboard: The Financial Transaction Approval Dashboard is used to identify submitted financial transaction approvers and transaction approval status.

Q: I need to add another person to review details of some transactions, can I add someone to the approval workflow on an Ad Hoc basis?

A: Yes! Follow these instructions to add an Ad Hoc approver as needed.

Q: A designated approver is changing roles or leaving the university, what are my next steps to update the approver role to someone else?

A: If a designated approver is leaving the university, changing roles or should no longer be in the approval workflow, the department should complete the following before employee departure:

1. Submit the Approval Workflow Maintenance form to update the designated approver(s).

2. Have the existing approver confirm they don’t have any items pending review and approval. Approvers get an email when an action is pending but they can also login to Bronco Hub and access their worklist see any transactions in their in their approval queue. Links to job aids to view financial transactions and time cards via worklist

3. Do not submit transactions if they will not be fully approved by the employee’s last day. 

4. If the employee is a supervisor, designate new supervisor(s) in Bronco Hub prior to the employee leaving the university. Link to update manager job aid.

Submitted time cards and absences route to:

1. The supervisor of the employee.

2. Once approved by the supervisor, or their designee, these requests route to Payroll for processing.

Submitted Manager Self Service actions route to:

1. The supervisor of the action requester

2. The HR dept. funding source person included on the transaction

3. IF the transaction has job codes 49121, 49120, 49112, 49110, 49111, 49181 and 49180 it will route to the Graduate College

4. The HR Processor Group

5. The College/Division Approval Group

6. IF the action is for a faculty member, it will route to the Provost’s Office.

View Manager Self Service actions.

Submitted expense reports, requisitions and invoices route to:

1. The supervisor of the employee included as the requester on the submitted transaction.

2. The funding source person for the funding department.

3. Principle Investigator (PI) if the transaction involves project funds and POET details.

4. IF if the transaction is greater than $9,999 it will route to the department Head, Chair, or Director

5. IF if the transaction is greater than $24,999, it will route to the Dean or Associate Vice President

6. IF the transactions is greater than $49,999.99 it will route to the Vice President.

Submitted budget transfers route to:

1. The designated department approver.

2. Once approved at the department level, the action routes to an analyst in the Office of Budget and Planning (OBP).