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Correcting Entries Matrix

Correcting Entries Matrix


What are financial corrections?

Who do I contact for support?

Resources & Policies

What are financial corrections?

Who do I contact for support?

Resources & Policies

Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

  • For support with Employee Costing Changes, ICP/ Supplemental Pay or Time Card costing corrections, submit an HR ServiceNow Request.

  • For support with correcting payroll activity that posted prior to 6 pay periods from the current pay period email jeuploads@boisestate.edu.

  • For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.


Visual of the correcting entries matrix. The content included in the visual is outlined in text below.
Correcting Entries Matrix Visual

Assignment Costing & Payroll Corrections

Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

Correct payroll activity with sponsored project funding.

Correct payroll activity due to time card costing overrides.

Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

Correct payroll activity with sponsored project funding.

Correct payroll activity due to time card costing overrides.

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

*see sponsored project and time card exceptions.

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

  • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

Run the Active Employee Funding and Pay report to confirm assignment status.

Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

  1. Reallocate or correct over- time expenses to or from a sponsored project.

  2. Reallocate fringe amounts as
    required by sponsored program
    agreement.

  3. Reallocate partial payroll posting or a fixed amount.


Financial Transaction Corrections

Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

Does the item needing correction have a transaction number?

 

Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247