Manager Resources: Timecards, Absences & Approvals

Supervisors are responsible for confirming timecards and absences are accurate and are approved according to related payroll processing due dates.

When reviewing timecards, supervisors should always verify the following:

• Assignment Number,

• Time Reporting Code(s),

• Dates and Hours entered and

• Costing information. Costing segments are labeled fund, department, cost center, supplemental and project. Costing fields should be blank unless the employee needs to allocate specific hours worked related to grant funding. If an employee inaccurately enters costing segments, the information will override their assignment costing and the timecard will need to be corrected to ensure accurate payroll allocations.

Employees, or their supervisor, can edit historical timecards and absences 30 days before the current date.

If additional support is needed, or edits need to be made to timecards or absences greater than 30 days, submit an HR ServiceNow Ticket.