Edit an Absence via the Absence Module

Step 1: Log in to Bronco Hub and Access Existing Absences (Team)

1. Begin by signing in to Bronco Hub.

2. Select My Team from the navigation ribbon.

3. Select Show More and then select Existing Absences from the Absence section.

Step 2: Locate and Select the Employee

1. A list of employees will appear. The filter autofills a list of direct reports.

   1. Filter employees by selecting the filter options beneath the Search bar:

      1. Reports: This field autofills to Direct Reports. Select the x for options to filter by All Reports, or Others and Delegated.

      2. Assignment Status

      3. Manager Type

      4. Show primary assignment only

      5. Worker Type

      6. Filters: Select this to see a pop-up sidebar with all the previously mentioned filters.

   2. Select the employee name.

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Step 3: Review an Existing Absence Reqest

A list of the employee’s existing absence requests will appear. The filter autofills back 6 months, showing absences from that date forward.

Filter absences by:

• Date by selecting the date filter to set the Start and End date.

• Absence Type by entering an absence time reporting code (e.g. Sick) into the Search field.

• Status by selecting the status filter button and selecting the status from the dropdown list.

Remove filters by selecting the X next to the filter or selecting Clear.

Step 4: Edit or Withdraw and Existing Absence Request

To edit or remove an absence, select Edit (pencil) icon to the right of the absence date.

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Within the Edit Absence window, you can either withdraw the request or edit the entries.

Withdraw an Absence

1. Select Withdraw to withdraw the entire request.

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2. To edit the leave entry details, such as duration hours, select the Show individual dates toggle.

   1. Select the Edit (pencil) icon to the right of the absences.

   2. If needed, you can also select the Add button to add additional days to your existing leave request.

   3. After making the applicable changes, select Save.

   4. Select Submit in the upper right hand corner to route the updated absence request for manager approval.

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End of Process

Edit an Absence via the Timecard

Step 1: Search for and Review a Submitted Timecard

1. If the employee submitted their absence by creating a time card, access the employee’s timecard:

   1. Begin by signing in to Bronco Hub.

   2. Select My Organization from the navigation ribbon.

   3. Select Show More and then select Team Time Cards from the Time section.

2. Search for the employee timecard using any of the available search criteria.

Select the linked Period Start Date or select the checkbox next to the employee name and select the Actions button and either View or Edit from the drop-down menu.

• The timecard will open for either reviewing or editing purposees.

Step 2: Edit Absence as Needed

Any data entered by the employee into the timecard will populate when you open the timecard for review. Make edits as you see fit.

• To modify absence amounts, update the hours coded to the Absence time reporting code (e.g. Vacation).

• To remove ALL absence hours entered for a code, select the row you'd like to remove, right-click, and select Delete Row.

• If needed, you can add absences to a new row. Select the Assignment Number, then select the appropriate Time Reporting Code and enter the applicable number of hours and days associated with the absence.

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Step 3: Save and Close or Submit the Timecard

To save the timecard and stay on the same page, select the Save button. 

To save and close the timecard, select the Actions dropdown arrow and select Save and Close.  

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To submit, select Actions and then Submit from the dropdown.

Step 4: Approve Updated Absences in the Timecard

To approve the submitted timecard, access

1. Select My Organization from the navigation ribbon.

2. Select Show More beneath Quick Actions.

3. Scroll to the Time section.

4. Team Time Card.

Easily approve by selecting the checkbox next to the employee’s name.

Select Actions and then select Approve.

Alternatively, the submitted timecard will be routed to the approver and can be approved via email and notifications in Bronco Hub.

Confirm the time card status displays Approved on the right-hand side of the screen.

End of Process

What’s next:

1. The employee’s supervisor will receive an email about the absence submission.

2. The employee’s manager must approve the absence in order for it to be processed. However, if you are the manager or delegated approver, and you submitted the edited request, you do not need to also approve it. Review the request status on the Existing Absences to confirm the status is correct.

3. Once approved, the employee will receive an auto-generated email with absence details.

4. Approved absences route to Payroll for processing during the applicable pay period when the absence(s) will occur.

Need help with the steps above?