Approve Timecards & Absences
- Brookebarton
- Jodi Mammenga
- Natalie Nation
Important Notes:
There are multiple ways a supervisor can view and approve timecards and absences.
Supervisors receive a system generated email when a direct report submits a timecard or absence request; supervisors can view details and approve the timecard or absence via email. If approving timecards and absences via email, you must select an action button (approve, reject or request info) within the email notification you receive and then send the email by selecting the send button in the email that’s drafted.
Team Time Cards: navigate to My Organization and select Show More under Quick Actions. Select Team Time Cards in the Time section to research the status of timecards (eg pending vs submitted). You can also use this option to approve timecards. If you supervise salaried employees that submit time off using “Absences” you will need to use the Worklist to view pending approvals.
Bronco Hub Worklist: navigate to the Worklist to view and approve submitted timecards and absence requests.
Select an approval option from the list above to jump to the step by step instructions.
Hourly staff timecards are due on Mondays. Visit the payroll calendar for due dates.
Do you have an employee with a job ending mid pay period?
Supervisors only have access to approve time cards or absences for employees with active assignments.
If an employee is separated mid-payroll, please enter an HR ServiceNow ticket for support with entering, editing or approving time and absences.
When submitting a ticket to HR, include details about the hours, dates and time reporting codes that should be entered and approved on behalf of the separated employee so HR can process the request with accurate information.
View and Approve Timecards via Team Time Cards
Step 1: Log in to Bronco Hub and Access Time Management
Begin by signing in to Bronco Hub.
Select My Organization from the navigation ribbon.
Select Show More under Quick Actions.
Select Team Time Cards from the Time section.
Step 2: Enter Search Parameters to Locate Timecard(s)
Search for timecards using any of the available search criteria.
Enter the employee last name or employee ID in the search bar to search for an employee.
Existing timecards for employees who are direct reports to the line manager will be listed below.
Update the Date Range critera to limit the results to a specific time frame or pay period.
Search for timecards by Status to ensure all time is submitted and approved by the deadline.
Enter the 5-digit Department ID to view employees from the same department. Locate department IDs in the All segment Values Report
Step 3: Approve the Timecard
There are two ways to approve a timecard in Team Time Cards: 1) open the timecard, review it, and approve on the timecard page, or 2) approve directly from the Team Time Cards page, without reviewing the timecard
View the timecard before approving: Select the linked Period Start Date or select the checkbox next to the employee name and select the Actions button and then select View from the drop-down menu.
The timecard will open for either viewing or editing purposees.
Approve the timecard directly from the Team Time Cards page: Select the checkbox next to the employee name and select the Actions button and then select Approve from the drop-down menu.
Use the filters to help you search for timecards that need to be approved. If you don’t locate an employee’s timecard in Team Time Cards, reach out to the employee and ask them to create and submit their timecard. If needed, you can also submit a timecard on their behalf by following the steps outlined in Submit a Timecard for Another Employee.
What’s Next?
Once approved, the employee will receive a system generated email notifying them of the approval and the time card will route to Payroll for processing.
End of Process
View Time Cards & Absences via Worklist
Step 1: Log in to Bronco Hub and Access Worklist
Begin by signing in to Bronco Hub.
Select Me from the navigation ribbon.
Select Worklist.
Step 2: Select and Review the Action Pending Approval
To view details and confirm accuracy of the submission, select the hyperlink of the time card or absence needing approval.
In the approval window, review the summary of the timecard details.
Scroll down to review the reported time. Notes about costing on time cards.
Review the Fund, Department, Cost Center, Supplemental and Project costing information to confirm accuracy.
Step 3: Approve, Reject or Request More Information
After reviewing the time entry, take the applicable action. Actions include Approve, Reject or Request Information (from the actions drop down).
Approve: This will approve the time card and it will be routed to Payroll for processing.
Reject: This will reject the time card. Please note, comments are required when rejecting a time card.
Request Information: This will pause the time card. The time card submitter will receive an email with the information requested and can provide additional information or edit their time card as needed.
What’s Next?
Once the time card is edited or additional information is submitted, the approver will receive a follow-up notification prompting them to review the information and take action on the time card.
The employee will receive a system generated email with information about the action taken. If you request more information, the employee will need to edit and resubmit the request for you to review and approve before the entries route to payroll for processing.
End of Process
Need help with the steps above?
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Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247