Correcting Entries Matrix

Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:

• Payroll activity (includes fringe)

• Individual Compensation (ICP)

• Employee Assignment Costing

• Expense Reports

• Invoice Payments

• P-Card

• For support with Employee Costing Changes, ICP/ Supplemental Pay or Time Card costing corrections, submit an HR ServiceNow Request.

• For support with correcting payroll activity that posted prior to 6 pay periods from the current pay period email jeuploads@boisestate.edu.

• For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

• Policy 6380: Proper Funds Management

• Policy 6330: Budget Deficit Resolution

• Correcting Entry Tracker

• Submit the Employee Costing Change (ECC) form to correct payroll activity* occurring within 6 pay periods from the current pay period.

• Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

*see sponsored project and time card exceptions.

• Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

• If the employee separation date has passed and their final paycheck has been processed, submit a Payroll Correction Request.

Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

1. Reallocate or correct over- time expenses to or from a sponsored project.

2. Reallocate fringe amounts as
   required by sponsored program
   agreement.

3. Reallocate partial payroll posting or a fixed amount.

• The employee can edit the timecard and resubmit it, if the timecard override occurred within the last two pay period (within 28 days). Supervisors can also edit a time card on behalf of a direct report.

• Submit an HR ServiceNow request if the timecard override occurred beyond two pay periods (great than 28 days).

Does the item needing correction have a transaction number?

• No – Submit a Journal Entry Request

• Yes – Submit a Multiple Correcting Entry Request to request corrections for multiple entries OR submit a Correcting Entry Request to request correction of one entry.

• Submit a Journal Entry Request