Financial corrections are submitted to correct costing / funding (fund, department, cost center, account, supplemental, project) for any of the following:

• Payroll activity (includes fringe)

• Accounts Receivable transaction

• Individual Compensation (ICP)

• Employee Assignment Costing

• Expense Reports

• Invoice Payments

• P-Card

• For support with Employee Costing Changes, ICP/ Supplemental Pay or Time Card costing corrections, submit an HR ServiceNow Request.

• For support with correcting payroll activity that posted prior to 6 pay periods from the current pay period email jeuploads@boisestate.edu.

• For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

• For support with Accounts Receivable transactions, email accountsreceivable@boisestate.edu

• Policy 6380: Proper Funds Management

• Policy 6330: Budget Deficit Resolution

• Correcting Entry Tracker

What needs to be corrected?

Additional notes about the correction

Active Employee Assignment Costing / Payroll

See sponsored project exceptions 

Payroll activity OR supplemental pay occurring within 6 pay periods from the current pay period.

Payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

Inactive Employee Assignment Costing / Payroll

Inactive employee whose separation date has passed and final check has been processed.

Payroll activity with Sponsored Project funding

Regardless of active or inactive assignment

Reallocate or correct over-time expenses to or from a sponsored project. 

Reallocate fringe amounts as required by sponsored program agreement. 

Reallocate partial payroll posting or a fixed amount.

Timecard costing override

Timecard is within the last two pay periods (within 28 days)

Timecard is three or more pay periods ago (prior to 28 days)

What needs to be corrected?

Additional notes about the correction

Accounts Receivable (AR) transaction

Request a correction for an Accounts Receivable (AR) transaction.

Expense report,

Invoice payment or

P-Card transaction

To correct a single Expense Report, Invoice Payment or P-Card transaction with a payables transaction number, submit a Payables Single Correcting Entry Request.

Submit a Payables Multiple Correcting Entry Request to correct multiple Expense Reports, Invoice Payments or P-Card transactions with payables transaction numbers.

Journal entry

Submit a Journal Entry Request.

Surplus transfer

Submit a Journal Entry Request.

Department deposit

Submit a Journal Entry Request.