Important Notes:

The following processes are completed via Perceptive forms:

Employee Costing Change: Submit this form to update current employee costing or to change employee costing going back 6 pay periods from the current pay period.
- Submit a Payroll Correcting Entry to correct payroll activity for activity occurring beyond 6 pay periods from the current pay period.
Employee Separation Form: Submit this form to separate an employee.
Add Individual Compensation (ICP): Submit this form to add one time or recurring additional pay for an employee.
Individual Compensation Plan (ICP) Changes: Submit this form to make changes to a previously submitted and approved ICP.
Change in Assignment Hire Date: Submit this form to notify HR of a hire date change for an employee.
Change in Contract Working Dates: Submit this form to update non-standard working days for 9, 10, 11 month employees (view standard employment dates).

Links to HR Perceptive Job Aids

Form submitters may follow-up on Perceptive form approvals at http://formstatus.boisestate.edu.

If the action has been fully approved, it will not display on the form approvals page.

Form approvers can view perceptive form actions that need their review by accessing the Perceptive Tracker.

When logged into the tracker select My Assigned located in the left hand navigation to see actions pending your review.
Select Complete from the left hand navigation and then select Search on the right hand side of the tracker to see a list of all actions you have previously reviewed and approved or rejected.

Approval Option 1:

Approvers receive an email notification when an approval action has been assigned in Perceptive.
1. The subject of the email will include the type of form as well as the Employee’s last name.
2. The body of the email will include a link to form details.
Select the hyperlink to take view and take action on the request.

Approval Option 2:

Approvers can login to Perceptive at any time using their Boise State credentials.
1. Access tasks pending your approval by navigating to Tasks > My Assigned.

After accessing the task using one of the approval options, approvers should review the request details and take one of the following actions:

Approve the form by selecting Complete > Approved.
Return the form to the submitter for edits by selecting Return > Return for Edits.
Cancel the form by selecting Return > Canceled.

Notes on canceling or returning requests:

You must enter comments if you select Cancel or Return on a Perceptive form.
If a request is canceled, the form is closed and the submitter must submit a new request.

The line manager (supervisor) of the employee being transacted upon. Line manager (supervisor) responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
The funding source manager(s) for the department(s) included in the Costing/Funding Details section of the request. Funding Source Manager responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
Human Resources review
Graduated college if the transaction includes job codes: 49121, 49120, 49112, 49110, 49111, 49181, 49180
Costing Department review if indicated on the form
Principal Investigator (PI) review if indicated on the form
College / Division is the last approval
Provost if the person being transacted upon is faculty
HR for final review and processing

The line manager (supervisor) of the employee being transacted upon. Line manager (supervisor) responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
The funding source manager(s) for the department(s) included in the Costing/Funding Details section of the request. Funding Source Manager responsible for adding/verifying identified ad-hoc approvers (PI or Costing Department)
Human Resources review
Graduated college if the transaction includes job codes: 49121, 49120, 49112, 49110, 49111, 49181, 49180
Costing Department review if indicated on the form
Principal Investigator (PI) review if indicated on the form
College / Division is the last approval
Budget Office if the person being transacted upon is has a permanent base change
HR for final review and processing