View Approval Workflow for Submitted HR Actions (hires, salary changes, promotions, etc)
- Brookebarton
- Natalie Nation
Important Notes:
The Transaction Console is used to investigate the approval status of submitted HR Actions.
Action details do not display in the console; for example, you can use the transaction console to confirm a new hire was submitted, but you will not be able to see the new hire's details like pay rate, start date, etc. You can see the name of the employee that was transacted on, the transaction that was submitted, when it was submitted, who submitted it and approval information.
Within the console, you will see transactions submitted by employees in your assigned area of responsibility (AOR) for departments you have manager self service access to. If you should have access to departments that aren’t listed in your search view, submit an OCI Service Request with details about what’s needed
Step 1: Login to Bronco Hub and Access the Transaction Console
Begin by signing in to Bronco Hub.
Select Tools from the top navigation section of Bronco Hub and then select Transaction Console.
The Transaction Console is available to employees responsible for completing transactions on behalf of their college and have been assigned the Business Administrator role in Bronco Hub. If you do not have access to the console, your supervisor should submit a request using the Access Request form.
Step 2: Locate Action(s) by Status or Employee
To search for all actions by Status, select either “Completed”, “Draft” or “Failed” under the Status located on the left hand side. By default, the Transaction Console landing page displays “Pending”.
To search for transactions by a specific employee, use the search options below the status to either search by:
Name: The name of the employee being transacted upon or
Submitted By: The name of the employee that submitted the transaction
It is not possible to search by the approval workflow assignees. An assignee is the person who is currently assigned to approve the transaction.
Step 3: View Transaction Information
After searching for a transaction by status or employee, the transaction manager will load with the following information:
Name: Name of employee being transacted upon.
Status: Indicates the status of the transaction. A checkmark indicates the transaction is complete. Transactions pending approval are indicated by a clock symbol.
Process Name: The type of transaction (e.g. salary change) submitted for the employee named.
Submitted Date: Date the transaction was submitted
Assignees: If the transaction is pending, this column will display the names of the approvers.
Submitted By: Name of the employee that submitted the transaction.
If needed, update the search dates by selecting a new date range from the “Transactions From” dropdown menu.
To see approval workflow information, select the name of the employee transacted on.
A new screen will appear with Approval History and any Comments and Attachments associated with the transaction.
If BOISE_STATE_HR_APPROVER_JOB_ROLE is listed as an approver, it means the transaction had routed to the HR Processing Team to claim and process the request. Once an HR Processor claims and takes action, Bronco Hub will update “BOISE_STATE_HR_APPROVER_JOB_ROLE” to display the name of the HR Processor.
End of Process
Need help with the steps above?
Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247