Important Notes:

This resource outlines the steps to make payment(s) toward a previously approved non-sponsored project funded Independent Contractor agreement.
If paying for Independent Contractor agreements with project funds, visit the sponsored project funded independent contractor process for payment information.

Step 1: Log in to Bronco Hub and Access Purchase Requisitions

Begin by signing in to Bronco Hub.
Select My Organization from the top navigation section of Bronco Hub and then select Purchase Requisitions.

Step 2: Search for BPA Number

Using the search bar at the top of the Purchase Requisitions module, type in the Blanket Purchase Agreement (BPA) number provided by Accounts Payable.

Enter the BPA number in quotation marks as “BPAxxxxxx” (ex: “BPA100422”) and select the magnifying glass.

Step 3: Select the BPA Tile

Select the BPA tile hyperlink searched for in the previous step.

Before proceeding, confirm that you have selected the correct BPA by doublechecking the BPA number of the tile you selected.

Step 4: Enter Payment Amount

Select the pencil icon to the right of the current amount. Update the amount to the amount being paid toward BPA and select Add to Cart.

Step 5: Review Cart

After updating the BPA payment amount and adding to the cart, select the Cart icon located at the bottom of the screen.

Step 6: Enter Header Description

Description is a required field.

Select the pencil icon.

Enter the following required information in the Description field:

Date of Service
State Where Service was Provided
Business Purpose
Payment Terms (ex: 1 of 2 payments)

Tip: Copy and paste the text above into the Description field and add the specific details of your Requisition. An example is pasted below.

Step 7: Enter Requester

Type in the name of the BPA Requester if different than the person entering the BPA in Bronco Hub.

The supervisor of the Requester will be added to the Approval Workflow.

Step 8: Add Funding Segment String

The Funding Segment String is titled Charge Account in the Purchase Requisitions module. The Charge Account can be added to the transaction one of three ways:

Copy & Paste
1. Delete the default Funding Segment String in the Charge account field
2. Copy & paste the Funding Segment String you are using into the Charge account field
Manual Input
1. Select the Search for combination icon in the Charge account field

b. Input funding string details by selecting each part of the funding string, typing in the segments, and selecting the correct segment from the drop down when they populate.

c. Select the full funding string when it populates and then select Apply.

Selecting from Favorite Funding Sources previously set up

Step 9: Add Attachment

Select the Drag and Drop field to add attachments to the Independent Contractor Requisition.

Required: Contract for Services or Local Engagement Agreement. Invoices can also be included if the supplier provides one.

The attachment display name defaults to the name of the attached document.
To delete an attachment, select the three dots and then Remove.

Select Update.

Step 10: Save for Later or Submit

Select More Actions (three dots) and then select Save for Later to edit the BPA Requisition and submit at a later time.
Select Submit to submit the requisition into the Standard Approval Workflow.

What’s next:

Once submitted, the Requisition will route to the approvers in the approval workflow.

You can follow-up on approvals, by running the Transaction Approval Dashboard.

After approvals are complete, Accounts Payable will review the BPA Requisition and move forward with processing the payment.

End of Process

Need help with the steps above?

If you need assistance with the process outlined above, email P2P_Procurement@boisestate.edu.

If you need support with Bronco Hub or have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.

Submit a Purchase Requisition against a BPA