Accounts Receivable (AR) Invoice Payment Report
- Brookebarton
- Natalie Nation
Important Note:
This report allows users to quickly search for Accounts Receivable invoices to see the status and amounts paid.
Step 1: Locate and Launch the Report
Access Boise State Reporting Budget & Finance and locate the AR Invoice Payment Report.
There are two views in Boise State Reporting: Card and List.
Change your view by selecting either List View or Card View in the upper navigation.
By default, this report launches with the category filter set to “All Reports”. Use the Filter by Category drop-down to view reports specific to one area of reporting
Favorite commonly used reports, by selecting Favorite in card view and the star icon in list view.
After locating the AR Invoice Payment Report, select Launch on the report card or Launch located on the right side of the report name if you’re in list view.
Step 2: Update Report Search Parameters
Enter information in any of the search fields to generate the report. You can use multiple search options or choose to search by just one field (e.g. Invoice Number).
When searching by Customer Name or Account Number, you must enter % into the Invoice Number field, and then follow the directions below for advanced search to generate search results for a company or an individual’s name. If you do not enter % in the Invoice Number field, your search will not generate results.
Search options include
Invoice Number
Customer Name (the name of the company/individual that was invoiced)
Transaction on or after date
Account Number.
After entering search parameters, select Apply.
For advanced search options, select the drop-down arrow next to the parameter field and select Search.
Enter a search term in the Name field. ProTip: expand your search by updating the Name drop down from “Starts with” to “Contains”.
After adding values to the “Selected” criteria, select Search.
The related search results will populate in the “Value” list below.
Select the applicable value from the list and then select OK.
Step 3: Review Report Output
The AR Invoice Payment Report includes the following information in the report output?
Customer Name
Account Number
Account Name (Description)
Invoice Number
Invoice Date
Invoice Amount
Application Type – what is applied to the invoice
Application Reference – receipt name or credit memo name
Applied Date – date the payment was applied to invoice
Applied Amount – amount applied to listed invoice
Received Amount – how much was the original payment for
Unapplied Amount – will likely always be zero
Receipt Method – form of payment (check, credit card, ACH, or credit memo)
Balance – remaining balance of listed invoice
Step 4: Export Report to Excel (optional)
Export report output to Excel.
Select the gear icon in the upper right-hand corner.
Select Export.
Select Excel.
The report will generate in Excel as a download on your computer.
End of Process
Need help with the steps above?
Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247