Steps to Submit a Hire for an Adjunct Faculty

Step 1: Log in to Bronco Hub and Access Hire an Employee

1. Begin by signing in to Bronco Hub.

2. Select My Organization from the navigation ribbon.

3. Select Hire an Employee from the Quick Actions menu located on the left hand side of Bronco Hub.

   1. If you do not see Hire an Employee in the quick actions menu, select Show More located in the bottom left corner Quick Actions menu. Then select Hire an Employee.

Step 2: Select Info to Manage

1. Select the Addresses checkbox. This is required to process the hire.

2. Leave the Add Direct Reports and Communication checkboxes blank.

3. Select Continue.

Step 3: Complete the When and Why Section

1. In the When and Why section, enter the following information:

   1. When is the employee hire date? Enter the start date for the term you are hiring the adjunct for. Reference this Letter of Appointment Dates resource to ensure you’re entering the correct start date.

   2. Legal Employer: Select Boise State University

   3. What’s the way to hire an employee? Select Hire (all other options are HR-only)

   4. Why are you hiring an employee? Select New Hire even if the individual is a rehire.

2. Select Continue.

Open

Step 4: Complete the Personal Details Section

1. In the Personal Details section, enter the following information for the individual you are hiring:

   1. Person Number: Employee ID

   2. Last Name: Enter the last name of the employee being rehired

   3. First Name: Enter the first name of the employee being rehired

   4. Date of Birth. The format for the date of birth must be MM/DD/YY

2. After entering the Personal Details, select Continue.

Step 5: Enter New Hire Address Information

1. Enter the Country by selecting it from the dropdown or typing the name. The country code for the United States is US.

2. Input the applicable address information for the individual you are hiring.

   1. Type: Select Home Address.

   2. Address Line 1: Enter the employee address. The address must be a US address. If needed, the adjunct can update their address in Bronco Hub once they are hired.

   3. Zip Code: Select the zip code from the drop down

   4. City: This will auto-populate based on the zip code entered.

   5. State: This will auto-populate based on the zip code entered.

   6. County: This will auto-populate based on the zip code entered.

3. Select Continue.

Step 6: SKIP Legislative Information

Do not enter any information in the Legislative Information section. Select Continue.

Step 7: Enter Employment Details

1. In the Employment Details section, enter the following information:

   1. Assignment Status: Active - With Pay

   2. Person Type: Faculty unless you’re hiring a Student Adjunct position. If hiring a Student Adjunct, the person type is Student.

   3. Business Unit: Select IDBSU from the drop down

   4. Projected End Date: Enter the end date as outlined on the Letter of Appointment Dates pdf for the term you are hiring the adjunct for.

   5. Job: Select on of the four applicable Jobs listed below

      1. 70371 - Adjunct Faculty Salary

      2. 70372 - Adjunct Faculty Hourly (select this if the adjunct has another hourly position on campus that is non teaching related)

      3. 49151 - Student Adjunct Hourly

      4. 49150 - Student Adjunct Salary

   6. Business Title: Enter Adjunct Faculty or Student Adjunct

   7. Department: Type the 5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.

   8. Reporting Establishment: Boise State University

   9. Location: This field will auto populate based on the HR ID entered in the Department field. Leave it as is.

   10. Working from Home: This field will default to No. Leave it as is.

   11. Assignment Category: Select Part-time Temporary

   12. Hourly Paid or Salaried: Select whether this assignment is hourly or salaried.

   13. Working Hours: Calculate the working hours using the credits to hours chart found on the first tab of the Hourly /Salary /Fringe Calculator. If the adjunct will teach a condensed/short semester course, use the Adjunct Faculty Credits to Standard Hours Conversion Table (pdf).Working hours are the weekly hours determined by the calculator. Do NOT update the working hours field from weekly.

   14. Interim Assignment: Leave Blank

   15. Probation Type: Leave Blank

   16. PCN: Leave Blank

   17. Class Number: Enter the 5 digit academic class number the the Adjunct Faculty is teaching

   18. People Group: Select Temporary for non Student Adjuncts. Select Student for Student Adjuncts. ALWAYS leave the second segment (under 12 months) blank.

2. After completing the Employment Details section, select Continue

Step 8: Enter Costing / Funding Details Information

The Costing fields are used to allocate payroll. If you don’t need to change the employees payroll costing (funding) string, leave the fields blank.

1. From the Info Group drop down, select Costing / Funding Details then select the Add button and input the following:

   1. Percentage: Enter the costing percent for the related fund. If adding more than one costing string, confirm the total equals 100% prior to submitting the data change.

   2. Fund. Input the 4 digit funding source type and select it from the drop-down list.

   3. Department. Input the 5 digit department ID and select it from the drop-down list.

   4. Cost Center. Input the 7 digit cost center and select it from the drop-down list.

   5. Supplemental. Input the 10 digit supplemental number and select it from the drop-down list. If your department does not use a supplemental, input 10 zeros.

   6. Project. Input the 10 digit project number and select it from the drop-down list. If your department does not use a project, input 10 zeros.

2. Select OK.

3. Then select Continue.

To learn more about funding strings, visit the Funding Segment String Overview.

Step 9: Enter Manager Information

In the Assign Managers section, the manager field defaults to the individual creating the New Hire.

1. Designate a manager for the hire:

   1. Select the Edit icon.

   2. Type the individual’s first or last name in the *Name field drop down.

   3. Select the applicable name from the drop-down list.

2. Select Line manager in the Type field.

3. Select OK.

4. Select Continue.

Step 10: Enter Payroll Details

Enter the following information the Payroll Details section:

1. Tax Reporting Unit: Select Boise State University

2. Overtime Period for Assignment: Leave blank

3. Time Card Required for Assignment: Select Yes if time card is required for payroll. Select No if not required. Time cards are required for hourly employees.

Step 11: Enter Salary Information

1. In the Salary section, enter the following information:

   1. Salary Basis: Select the applicable option from Hourly, Pay Per Unit, Prorated Hourly, Prorated Salary, or Salaried.

   2. Hourly Rate: Input the calculated hourly rate for the employee. Please note, it must fall within the salary range shown on the page which is based on the pay grade and job. If you need to calculate the Hourly rate, use the Hourly/Salary/Fringe Calculator.

2. Select Continue.

Step 12: Enter Comments and Attachments

Please check with your department’s business manager for any required comments or attachments.

Step 13: Review Hire Entry Details and Submit Request

Choose the Edit icon on any section to expand the section and view details.

After reviewing and verifying hiring details entered, select Submit at the top of the page.

What’s next:

What is the standard approval routing for hires submitted in Bronco Hub?

Submitted hires route to the following:

1. The line manager (supervisor) of the employee being transacted upon.

2. The funding source manager(s) for the employee assignment home department/HR Department. Example, employee has a job in Athletics, the home department of the employee assignment is 97400

3. Graduate College if the transaction includes job codes: 49120, 49110, 49111, 49181, 49180

4. Human Resources

5. College / Division is the last approval

6. Provost if the person being transacted upon is faculty

End of Process

Need help with the steps above?