Important Notes:

This resource outlines the process to cashier a departmental deposit only.
- Cashiering: allows users to create new batches to cashier Departmental Deposits. Cashiering is the process of validating and closing departmental deposits.
- Departmental Deposits: allows users to create Departmental Deposits. Departmental Deposits are the transactional details for your department activity.
Departmental Deposits are used to record the receipt of cash, check, coin, ACH and/or credit card payments that are not already handled by the Treasury Department.
If your department receives a check for a transaction that has been processed by Accounts Receivable, the check must be sent to AR for deposit and payment posting. In these instances, DO NOT deposit the check via the departmental deposit process.

Resources related to this process

If you are taking your deposit to Student Financial Services, follow the job aid to Prepare a Deposit for Drop Off at Student Financials. Student Financials Services will cashier deposits received by them.
If your department prepares departmental deposits AND cashiers those deposits, follow the job aid to Prepare Tender & Cashier a Departmental Deposit.

Step 1: Log in to Transact

Login to Transact.
1. Follow this link to the Transact Campus portal.
2. Enter your Operator ID and Password.
3. Select Login.
4. Enter your Operator ID. The Operator ID is a unique login identifier for individual users of Transact. Treasury assigns an Operator ID and associated permissions with New User Access Requests.
5. Enter your Password. Treasury assigns a password with New User Access Requests. If you need access to Transact, submit the Marketplace All-in-One Form.
6. Enter “000” in the Station Code field.
7. Enter “BOISESTATE_PROD” in the Client Code field.

Notes about Passwords:

When you login for the first time, you will be prompted to change your password.
You will be prompted to periodically update your password. The home screen details the expiration date of your current password.

Select Start a New Batch from the homepage. This will route you to the cashiering option.

Choose the deposit you need to cashier. If more than one deposit is listed, select the checkboxes for the deposits you’re cashiering.
Select Continue.
Select the Easy Key corresponding to the payment type you are cashiering.
1. If the easy key you need is not present, enter it into the text box and click the binocular icon to search for it. Easy keys for each payment type is below:
  1. CA: Cash
  2. CK: Check or Electronic Check (ACH)
  3. CC: Credit Card
  4. MO: Money Order
Enter the amount for the selected Easy Key in the generated text field.
Select Add Payment.
Repeat for each additional payment type tendered.
When complete, select Save Transaction.

Select Checkout.
Validate the tender one final time by entering the correct denominations of coins, bills, and amounts for checks and credit cards.

General ledger information associated with your item codes should be posted within two days.

End of Process