Important Notes:

Benefit eligible employees are responsible for accurately recording their absences by submitting the requests to their supervisor for approval.
Benefit eligible employees can enter absence hours via timecards OR via the Absences module of Bronco Hub as outlined in the steps below. If entering leave via Absences, the leave will be added to the applicable timecard. Do not submit the same time off in both areas of the system.
Benefit eligible employees accrue vacation and sick leave. Visit the sick and annual accrual leave chart for details.
Submitted absences, whether submitted via time cards or the Absences module, will be routed to the employee's supervisor for approval before being processed by Payroll.
Absences that are not submitted and approved in time for the payroll (ie. the absence is not applied to the timecard) will not be calculated until the following payroll.
Holiday hours are automatically entered and approved for applicable benefit eligible employees.
Review the instructional video for a demonstration on how to submit an absence.
Employees can correct or edit historical time cards and absences 30 days before the current date. If additional support is needed, or edits need to be made to time cards or absences greater than 30 days, submit an HR ServiceNow Ticket.

If you are requesting time away from work under the Family and Medical Leave Act (also known as FMLA) or Workers’ Compensation contact Human Resources at hrfmla@boisestate.edu as soon as possible if the need is foreseeable.

You can now submit an absence request through a phone or tablet by downloading the Boise State app to access Bronco Hub.

Open the Boise State app. If you don't have the app downloaded, follow these instructions to download and sign in to Boise State Mobile.
Tap Me, located in the bottom right corner.
Scroll to My Resources and select Bronco Hub -> Time and Absences ->Existing Absences.
Follow the guidance below beginning with Step 2 to Review an Existing Absence.

Step 1: Log in to Bronco Hub and Access Existing Absences

Begin by signing in to Bronco Hub.
Select Me from the top navigation section of Bronco Hub and then select the My Activity Center tile.
Select Existing Absences.

Select View More if Existing Absences is not available on the landing page.
Enter a page name or keyword in the search field to quickly find the action you seek.

Step 2: Review an Existing Absence Request

A list of existing absence requests will appear. The filter autofills back 6 months, showing absences from that date forward.

You may filter absences by:

Absence Type: Enter an absence type (e.g. Sick) into the Search field.
Date: Select the date filter to set the Start and End date.
Status by selecting the status filter button and selecting the status from the dropdown list.
Sort by allows you to sort alphabetically.

Remove filters by selecting the X next to the filter or selecting Clear.

Step 3: Update or Withdraw an Existing Absence Request

To edit or remove an absence, select Edit (the pencil icon) to the right of the absence date.

Within the Edit Absence window, you can either withdraw the request or edit the entries.

Withdraw an Absence

Select Withdraw at the top of the page to withdraw the entire request.

If your original absence request includes multiple days and you only need to withdraw some of the days, make sure the Show Invidual Dates toggle is selected, and then select the edit (pencil) icon next to the day you wish to remove and select Delete (see step 3 of Edit Absence Entry below).

Screenshot of the Edit Absence page showing the Withdraw button and the Show Individual dates toggle.

Edit Absence Entry

The page will open to show individual dates.
1. Select the Add button to add a new absence day and details.
2. Select the Edit (pencil icon) to the right of the hours to edit an existing absence.

After selecting the Edit (pencil) icon you can edit or delete the entry for that day.
Options to edit the daily entry include:
1. Delete the daily entry from the request - Select the Delete button.
2. Change the date of an absence - Select the calendar icon to select a date.
3. Edit the desired number of hours in the Duration field.
Select Save to apply the edits.

Note the Scheduled Duration refers to the number of hours you are normally scheduled to work on the day in question. This number will not change when you edit the Duration (hours).

Select Submit in the upper right hand corner of the page to route the updated absence request for manager approval.

If you have not accrued all of the hours needed to reserve an absence, you will receive an error when trying to submit.

On the New Absence page, you will see two numbers:

The best place to access up to date leave balances is by following these instructions.

What’s next?

Once your absence is submitted, your supervisor will receive a notification to review and approve or reject your time card. You will receive an email after your supervisor takes action on your request; if your request is rejected or sent back to you for corrections, you must edit and resubmit the leave request for approval and processing.

After your absence is approved, the information will route to Payroll for processing.

If you are an hourly employee who submits a timecard every pay period, the approved request will automatically load to the applicable time card. DO NOT enter the same request to your time card.

End of Process

Need help with the steps above?

If you have additional questions about the process, please submit an HR Service Request form.

If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.

Access, Update or Withdraw an Absence (Time Off) Request