Versions Compared

Version Old Version 1 New Version Current
Changes made by

Brookebarton

Brookebarton

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

What are

Correction Requests?

A correcting entry is a request to correct funding segments on posted financial transaction or payroll activity.

(tick) It’s important that transactions are coded to the correct funding, up front, to avoid having to submit correcting entries.

When do I submit a Correcting Request?

A correcting entry is needed if funding allocations are incorrect for any of the following:

  • Payroll activity (includes fringe activity)

  • Individual Compensation

  • Expense Reports

  • Invoice Payments

  • Requisitions

What are Journal Entries?

A journal entry is a request for reallocation, surplus transfer or make changes to the accounting for Accounts Receivables billing transaction.

Please note: if

financial corrections?

Who do I contact for support?

Resources & Policies

Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

  • For support with Employee Costing Changes, ICP/ Supplemental Pay or Time Card costing corrections, submit an HR ServiceNow Request.

  • For support with correcting payroll activity that posted prior to 6 pay periods from the current pay period email jeuploads@boisestate.edu.

  • For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

Job Aids &
Process Forms

  1. Submit a Payroll Correction - Payroll Correction Request form

  2. Submit an Employee Costing Change - Employee Costing Change (ECC) form

  3. Submit an Individual Compensation Plan (ICP) Change - Individual Compensation Change form

  4. Submit a Journal Entry - Journal Entry Request form

  5. Submit a single Payables Correction -Correcting Entry Request form

  6. Submit multiple Payables Corrections - Multiple Correcting Entry Request form

Correcting Entries Matrix_Fall 2024 - Frame 2.jpgImage Added

Assignment Costing & Payroll Corrections

Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

Correct payroll activity with sponsored project funding.

Correct payroll activity due to time card costing overrides.

Tip

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

*see sponsored project and time card exceptions.

Tip

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

  • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

Tip

Run the Active Employee Funding and Pay report to confirm assignment status.

Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

  1. Reallocate or correct over- time expenses to or from a sponsored project.

  2. Reallocate fringe amounts as
    required by sponsored program
    agreement.

  3. Reallocate partial payroll posting or a fixed amount.

Financial Transaction Corrections

Request a change in accounting on an accounts receivable invoice

Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

Does the item needing correction have a transaction number?

Tip

Expense Report and Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

Tip

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request

.

Who do I contact for support?

  • For support with Employee Costing Changes or ICP/ Supplemental Pay Costing Corrections, submit an HR ServiceNow Request.

  • For support with Payables Corrections, email P2P_Payables@boisestate.edu or call (208) 426-3434.

    • For support with Journal Entries, email jeuploads@boisestate.edu

    .