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What is a Purchase Requisition?

When do I submit a Purchase Requisition?

Who do I contact for support?

Policies and Resources

A Purchase Requisition is a request to purchase goods/services from an external supplier; includes software renewal, and service contract renewal.

High dollar purchases of goods or services may require bidding or additional process steps. See Procurement Guidelines.

Purchase Requisitions are submitted in Bronco Hub when procuring goods or services for non Jaggaer and non P-Card purchases.

Visit Procure Goods & Services for information about the three types of procurement processes used at the university.

P2P_Procurement@boisestate.edu

https://www.boisestate.edu/vpfa-p2p/

Job aids

  1. Submit, Edit or View Standard Purchase Requisitions

  2. Submit, Edit or View Construction Sponsored Project Requisitions

  3. Submit a Requisition for Independent Contractors using Sponsored Project (Grant) funds

  4. Cancel a Submitted Requisition

  5. Review the Status of a Submitted Requisition

  6. Update Requisition Settings to Create Favorites & Defaults

Training opportunities

Requisition Approval Workflow Routing

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titleExpand this section for a text description of Requisition approval routing

Submitted Requisitions route to:

  1. Line manager of the employee listed as the “Requester” in the Requisition;

  2. Fund manager of the Department segment included in the “Charge Account” field of the Requisition.

The request will route to additional approvers if the following conditions apply:

  1. PI if project funds are used;

  2. Department Chair or Director for amounts greater than $10,000 but less than $24$9,999;

  3. Department Dean or AVP for amounts greater than $25,000 but less than $49$24,999;

  4. VP for amounts greater than $50$49,000.

After department approvals are complete, the request routes to Procurement for review and processing.

Reporting on Requisitions

  • For transactions coded to an appropriated fund, run the Remaining Appropriated Budget Report. This report provides a summary of the remaining budget for appropriated funding sources.

    • For transactions coded to a local fund, run the Local Budget Variance Report. This report provides a summary of the budget and actual expenses for local funding sources

    Requisition Search Functionality

    Use the basic search functionality to view information like name of the requisition requester, amount of the request and requisition approval status and remaining encumbrance.

    Department Financial Summary Review

    Prior to approving financial transactions, the department funding source person is responsible for confirming the availability of funds.

    Transaction Approval Dashboard

    Run the Transaction Approval Dashboard to view approval status information for Requisitions submitted by your department.

    Purchase Orders – Campus Transaction Dashboard

    Use the Purchase Orders – Campus Transaction Dashboard to view Purchase Order creation date, related requisition line status, requisition type, funding segment string used to code the transaction and other details.

    Requisition Lifecycle – Campus Transaction Dashboard

    Use the Requisition Lifecycle – Campus Transaction Dashboard to view encumbrance details, associated Purchase Order (PO) number, Invoice number, funding segment string used to code the transaction and other details.

    Confirm the accuracy of the funding segment string used for requisitions. If an incorrect segment string was used to code a transaction, a Payables Correction must be submitted. Visit

    Financial Transaction Corrections for more information.

    Transaction Approval Dashboard

    Run the Transaction Approval Dashboard to view approval status information for Requisitions submitted by your department.

    Purchase Orders – Campus Transaction Dashboard

    Use the Purchase Orders – Campus Transaction Dashboard to view Purchase Order creation date, related requisition line status, requisition type, funding segment string used to code the transaction and other details.

    Appropriated and Local Summary – BvA

    Run the Budget vs Actuals (BvA) Reports at least once per month to monitor department-specific financial activity for combinations of funding segment string values by fund. For more information about BvA Reporting, visit Financial Reporting

    Correcting Entries Matrix for more information.