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Expense Distribution Report (EDR)

Expense Distribution Report (EDR)

Owned by Brookebarton
Last updated: Dec 04, 2024
3 min read

Important Notes:

  • This report provides an overview of payroll information.

  • The EDR does not include manual correcting entries.

  • If needed, run the salary data report to see manual correcting entry information. In the salary data report, manual correcting entries include a Journal Batch reference “PY CORR”, a description of “payroll Correcting entries”, and a Category labeled “Adjustment”.

  • If you need to request report access, submit an Access Request Form. When submitting the access request, include the name of the report and any other details that might be needed.

Quickpays, reversals and retroactive costing pay period dates in the EDR do not align with actual pay period dates. Additional details about each are below.

  • Quickpays: HR processes quickpays on an individual basis to update related payroll activity as needed. In these scenarios, the paid date and accounting date will be the date the quickpay was processed by HR. The pay period end date will be the last day of pay period the original activity occurred in.

  • Reversals: HR processes reversals to correct items that were originally processed and paid out incorrectly (eg, overpayment). If searching for a reversal for activity that occurred in a prior pay period, the accounting date will be the last day of the pay period the reversal occurred.

  • Retroactive Costing: HR processes retroactive costing to correct prior costing activity for payroll and individual compensation (ICP)/additional pay. In these scenarios, the paid date and accounting date will be the date the retro activity was processed by HR. The pay period end date will align with the pay period the original activity occurred in.

Step 1: Locate and Launch the Report

  1. Access Boise State Reporting HR/Payroll and locate Expense Distribution Report.

There are two views in Boise State Reporting: Card and List.

  • Change your view by selecting either List View or Card View in the upper navigation.

  • By default, this report launches with the category filter set to “All Reports”. Use the Filter by Category drop-down to view reports specific to one area of reporting

  • Favorite commonly used reports, by selecting Favorite in card view and the star icon in list view.

  1. After locating the Expense Distribution Report, select Launch on the report card or Launch located on the right side of the report name if you’re in list view.

Screenshot of report viewing options

Step 2: Enter Search Criteria

  1. To search for all employees within a given pay period, enter dates in the Pay Period End Date >= and Pay Period End Date <= fields OR enter dates in the Accounting Date >= and Accounting Date <= fields.

  1. To narrow your search to specific employees, use the search fields for Person Number, PCN or another any other available search field.

  2. After entering parameters, select Apply.

Step 3: Review Report Output

The results will appear below the search criteria.

You may choose to export the results by selecting the Actions (gear) icon in the upper right, then select Export to Excel. Select Export to Excel and select Export Current Page to export an excel sheet with output displaying in the window OR select Export Entire Dashboard to export all records included in the output.

End of Process

Need help with the steps above?

 

 

Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247