Step 1: Log in to Bronco Hub and Locate the Employee

1. Begin by signing in to Bronco Hub.

2. Locate the employee.

In Bronco Hub, employees can be located one of two ways:

1. Employee is your direct report:

   1. Select My Team from the top navigation and then select Team Activity Center.

   2. Direct reports will populate. Select the three dots (…) to the right of the employee name, select View More to display the full actions list. Locate and select Promote by scrolling through the list or using the search bar at the top of the list.

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2. Employee is not your direct report:

   1. Select My Organization from the top navigation section of Bronco Hub and then select Show More located at the bottom of the left hand Quick Actions list. Select Promote located in the Employment section (if needed, use CTRL+F to search for the option).

   2. After selecting Promote, use the search bar to search for the employee. Search by Employee name (last name first), Employee Email or Employee ID. Select the employee name from the drop-down.

Step 2: Select Info to Include

1. If you are assigning the employee new direct reports while completing the data change, select the toggle for Direct Reports and the form will update to include a section to reassign existing reports to another manager. If you do not want to add new direct reports as part of the data change, leave the Direct reports default toggle setting.

2. If the employee has direct reports, an Existing reports toggle will display. If you are reassigning existing direct reports as part of the data change, select the Existing reports toggle and the form will update to include a section to reassign existing reports to another manager. If you do not want to reassign existing direct reports, leave the default setting.

3. Select Continue.

Step 3: Enter When and Why Details

In the When and Why section, enter the following information:

1. When does the promotion start? Enter promotion effective date. Best practice is to start the promotion at the beginning of a pay period

2. What’s the way to promote? Select Promotion.

3. Why are you promoting [employee name]? Select either Interim Assignment or Promotion.

4. Why are you making changes to direct reports? Select Manager Change.

5. Select Continue.

Step 4: Enter Assignment Information

1. In the Assignment section, update the applicable information.

   1. Person Type: Select if their person type for the assignment is Faculty, Staff, or Student.

   2. Business Unit: Leave as default IDBSU

   3. Projected End Date: The projected end date field only applies to temporary non benefit employees and student employees. If you are promoting one of these types of employees you may update it to a new date or leave as is. If you are promoting a benefit eligible employee please leave this field blank.

   4. Job: Begin typing either the job title/name or the job code and select the applicable job from the drop-down list. Visit Job Standards for a list of titles and job codes.

   5. Business Title: Input the business title for the assignment. This field is limited to 80 characters.

   6. Grade: The grade auto populates based on the selected Job.

   7. Department: Type the 5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.

   8. Location: The location will auto-populate based on the Department selected in the Department field.

   9. Assignment Category: Select the employment type from the drop-down list.

   10. Hourly Paid or Salaried: Select whether this assignment is hourly or salaried.

   11. Working Hours: Input the working hours per week for this assignment.

   12. Working Hours Frequency: Select weekly or biweekly as appropriate

   13. Payroll Group: This field identifies if the individual is paid from irregular or regular funds. Select the applicable Payroll Group code from the drop-down. Refer to this matrix if you don’t know which option to select.

   14. Limited Service End Date: Enter a Limited Service End Date, if applicable.

   15. Interim Assignment: Select the checkbox for Interim Assignment, if applicable

   16. Probation Type: Select Entrance, Promotion, or Voluntary, if applicable.

   17. PCN #: Enter the PCN if applicable

   18. Shift Eligible: Select the checkbox for Shift Eligible, if applicable,

   19. Class Number: Enter the Class Number, if applicable.

   20. People Group: This field identifies if the individual is Faculty, Professional, Classified, Student, or Temporary and if they are paid from irregular or regular funds.

       1. To select an option, click in the People Group field and select a value from the list. Refer to this matrix if you don’t know which option to select.

       2. After selecting the applicable PeopleGroup designation, select an option for Under 12 Months.

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2. Select Continue.

Step 5: Additional Assignment Info (Costing / Funding Details)

Step 6: Update Manager Information (optional)

In the Maintain Managers section, the manager field defaults to the current line manager. Select Continue to keep the current manager or follow the steps below to update the employee’s manager.

1. Select the Edit icon.

   1. In the name search field, begin typing the individual’s first or last name and select them from the drop-down list.

   2. Select Line manager in the Type field.

   3. Select Ok.

   4. Select Continue.

Step 7: Enter Salary Information

In the Salary section, enter the following information:

1. Salary Basis: Select the applicable option from Hourly or Salaried.

2. Hourly Rate: Input the calculated hourly rate for the employee. Please note, the hourly rate must fall within the salary range shown on the page which is based on the pay grade and job.

3. Select Continue.

Step 8: Reassign Existing Reports (optional)

If you selected the Existing reports toggle in step 2, you will have an option to reassign any existing reports.

1. Select the Select All box to reassign all existing direct reports to a new line manager.

2. If you are only reassigning some direct reports, select the box next to the individual or individuals you want to reassign.

3. Search for proposed manager field, begin typing the first and last name of the new line manager and select their name from the drop-down list.

4. Select Continue to open the next section of the form

Step 9: Add New Direct Reports Information (optional)

If you selected the Direct reports toggle in step 2, you will have the option to add direct reports.

1. Add a direct report by searching for their name (last name first).

2. Select the individual from the drop-down list.

3. Add as many reports as needed.

4. Select Continue to open the next section of the form.

Step 10: Add Comments and Attachments

1. In the Comments and Attachments section, add any applicable comments and attachments. Check with your department’s business manager for any required department specific comments or attachments.

Select Submit.

What’s next:

Submitted data changes cannot be edited. If a data change is submitted incorrectly, you will need to withdraw and resubmit a new one.

Once submitted the data change request will route to the following:

1. The line manager (supervisor) of the employee being transacted upon.

2. The funding source manager(s) for the employee assignment home department/HR Department. Example, employee has a job in Athletics, the home department of the employee assignment is 97400

3. Graduate College if the transaction includes job codes: 49120, 49110, 49111, 49181, 49180

4. Human Resources

5. College / Division is the last approval

6. Provost if the person being transacted upon is faculty

If other individuals need to be included in the approval workflow (e.g. Principal Investigator for sponsored project funded transactions) the funding source manager must add the approvers as an AdHoc action.

Important Note: If the employee being transacted upon is not a faculty member, the name of the initiator will display as the last approver in the approval workflow. The initiator does not need to approve the transaction, Bronco Hub will automatically approve after all other approvals have been completed.

End of Process

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