Important Notes:

The instructions outlined in this resource are for non competitive promotions that do not involve PCN changes.
All competitive promotions must be completed through a separate process in PageUp.
Non competitive promotions are rarely used. Examples of non competitive promotions are promoting an employee from Associate Professor to Professor or a Professor to Chair position).
When submitting a non competitive promotion, you must include hourly rate information. If needed reference the Hourly/Salary/Fringe Calculator.

Step 1: Log in to Bronco Hub and Locate the Employee

Begin by signing in to Bronco Hub.
Locate the employee.

In Bronco Hub, employees can be located one of two ways:

Employee is your direct report: select My Team from the top navigation section of Bronco Hub and then select My Team. Direct reports will populate. Select Actions to the right of the employee name and select Add Assignment from the drop-down list.
Employee is not your direct report: select My Organization from the top navigation section of Bronco Hub and then select Show More located at the bottom of the left hand Quick Actions list. Select Promote located in the Employment section (if needed, use CTRL+F to search for the option). After selecting Promote, use the search bar to search for the employee. Search by Employee name (last name first), Employee Email or Employee ID. Select the appropriate employee name from the drop-down.

Step 2: Select Info to Manage

If the employee has direct reports, an option to Reassign Existing Reports will display.

If you would like to reassign direct reports as part of the data change, select the checkbox to reassign. Otherwise, leave the reassign checkbox blank.

If you are assigning the employee direct reports while completing the employee promotion, select the checkbox titled Add Direct Reports. Otherwise, leave the add direct report checkbox blank.
Select Continue.

Step 3: Enter Change Information

In the When and Why section, enter the following information:

When does the promotion start? Enter promotion effective date. Best practice is to start the promotion at the beginning of a pay period
What’s the way to promote? Select Promotion.
Why are you promoting the employee? Select either Interim Assignment or Promotion.
Why are you making changes to direct reports? Select Manager Change.

Select Continue.

Step 4: Enter Promotion Information

In the Promotion section, enter the following details.
1. Person Type: Select Faculty, Staff, or Student.
2. Projected End Date: The projected end date field only applies to temporary non benefit employees and student employees. If you are promoting one of these types of employees you may update it to a new date or leave as is. If you are promoting a benefit eligible employee please leave this field blank.
3. Business Unit: Leave as default IDBSU
4. Job: Begin typing either the job title/name or the job code and select the applicable job from the drop-down list. Visit Job Standards for a list of titles and job codes.
5. Business Title: Input the business title for the assignment. Note: this field is limited to 80 characters.
6. Department: Type the 5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.
7. Location: This field will auto populate based on the HR ID entered in the Department field. Leave it as is.
8. Assignment Category: Select the employment type from the drop-down list.
9. Hourly Paid or Salaried: Select whether this assignment is hourly or salaried.
10. Working Hours: Input the working hours per week for this assignment.
11. Payroll Group. Type the appropriate Payroll Group in this field. The Payroll Group field identifies the type of employee. Use this resource to verify the applicable payroll group to enter.
12. Interim Assignment. Select this checkbox if the position is an interim assignment. View the Interim Assignment section of this page to help determine whether or not the checkbox should be selected.
13. Shift Eligible: Leave blank
14. Class Number: Leave blank
15. People Group: Select the applicable employment type by selecting the blue search box. This field identifies if the individual is Faculty, Professional, Classified, Student, or Temporary and if they are paid from irregular or regular funds. select the blue magnifying glass icon to update this field. Use this resource to verify the applicable people group (column G) to enter.
16. If you select People Group as Faculty, Professional, or Classified, and they are working 12 months, leave Segment 2 (under 12 months) blank.
17. If you select People Group as Faculty, Professional, or Classified and they are working less than 12 months AND the employee will be paid out over the span of 12 months, select the applicable working months from the drop-down. Options are 9 months, 10 months and 11 months. If the employee is working less than 12 months and will be paid for the duration of their appointment (e.g. 3 month appointment to be paid out over the 3 months) leave Segment 2 (under 12 months) blank.
18. If you select People Group as Temporary or Student, always leave Segment 2 (under 12 months) blank.
19. Make the appropriate selection for People Group and select OK.
Select Continue.

Step 5: Enter or Update Costing / Funding Segment Details (optional)

The Costing fields are used to allocate payroll. If you don’t need to change the employees payroll costing (funding) string, leave the fields blank.

From the Info Group drop down, select Costing / Funding Details then select the Add button and input the following:
1. Percentage: Enter the costing percent for the related fund. If adding more than one costing string, confirm the total equals 100% prior to submitting the data change.
2. Fund. Input the 4 digit funding source type and select it from the drop-down list.
3. Department. Input the 5 digit department ID and select it from the drop-down list.
4. Cost Center. Input the 7 digit cost center and select it from the drop-down list.
5. Supplemental. Input the 10 digit supplemental number and select it from the drop-down list. If your department does not use a supplemental, input 10 zeros.
6. Project. Input the 10 digit project number and select it from the drop-down list. If your department does not use a project, input 10 zeros.
Select OK.
Then select Continue.

To learn more about funding strings, visit the Funding Segment String Overview.

Step 6: Update Manager Information (optional)

In the Maintain Managers section, the manager field defaults to the current line manager.

If the manager will not change with the new assignment, select Continue.
If you need to change the manager, select the Edit icon.
1. In the name search field, begin typing the individual’s first or last name and select them from the drop-down list.
2. Select Line manager in the Type field.
3. Select Ok.
4. Select Continue.

Step 7: Enter Salary Information

In the Salary section, enter the following information:

Salary Basis: Select the applicable option from Hourly or Salaried.
Hourly Rate: Input the calculated hourly rate for the employee. Please note, the hourly rate must fall within the salary range shown on the page which is based on the pay grade and job.

Select Continue.

Step 8: Reassign Existing Reports (optional)

If you selected the Reassign Existing Reports tile in the “When and Why” section, you will have an option to reassign any existing reports.

Select the Select All box to reassign all existing direct reports to a new line manager.
If you are only reassigning some direct reports, select the box next to the individual or individuals you want to reassign.
Search for proposed manager field, begin typing the first and last name of the new line manager and select their name from the drop-down list.
Select Continue to open the next section of the form

Step 9: Add New Direct Reports Information (optional)

If you selected the Add Direct Reports tile, tile in the “When and Why” section, you will have the option to add direct reports.

Add a direct report by searching for their name (last name first).
Select the individual from the drop-down list.
Add as many reports as needed.
Select Continue to open the next section of the form.

Step 10: Add Comments and Attachments

In the Comments and Attachments section, add any applicable comments and attachments to the transaction.
Please check with your department’s business manager for any required comments or attachments.

Step 11: Confirm Accuracy of Promotion Entry Details and Submit Request

Select the Edit icon located on the right each section to expand the section and view details.
After reviewing and verifying any data change updates, select Submit in the upper right corner.

What’s next:

Submitted data changes cannot be edited. If a data change is submitted incorrectly, you will need to withdraw and resubmit a new one.

Once submitted the data change request will route to the following:

The line manager (supervisor) of the employee being transacted upon.
The funding source manager(s) for the employee assignment home department/HR Department. Example, employee has a job in Athletics, the home department of the employee assignment is 97400
Graduate College if the transaction includes job codes: 49120, 49110, 49111, 49181, 49180
Human Resources
College / Division is the last approval
Provost if the person being transacted upon is faculty

If other individuals need to be included in the approval workflow (e.g. Principal Investigator for grant funded transactions) the funding source manager must add the approvers as an AdHoc action.

Important Note: If the employee being transacted upon is not a faculty member, the name of the initiator will display as the last approver in the approval workflow. The initiator does not need to approve the transaction, Bronco Hub will automatically approve after all other approvals have been completed.

End of Process

Bronco Hub Training Portal (Homepage)

Employee Promotion - Non Competitive Promotion [No Change to PCN]