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Segment Maintenance Request

Segment Maintenance Request

Owned by Brookebarton
Last updated: Dec 09, 2024
2 min read

Important Notes:

Request Type

Info Required for Processing

Request Type

Info Required for Processing

 

Create a new 5-digit Department segment

  • Preparer Information: Name, Email, Department, Name of Business Manager, Notification (Notification refers to any other employee that should be notified about the request)

  • Segment Value Information: Value, Description, Purpose

  • Payroll Information: Fund Department Cost Center, Combination (FDCC), Student Hires

  • Approval Workflow Information (AWF)*: Funding Source Person, Department Head, Dean/AVP, VP

  • Budget Information: Transfer Approvers, Budget Worksheet

*You can find the standard approvers for your department on the Bronco Hub Standard Approval Workflow Matrix.

 

Create a new 7-digit Cost Center segment

 

  • Preparer Information: Name, Email, Department, Name of Business Manager, Notification

  • Segment Value Information: Value, Description, Purpose

  • Payroll Information: Fund Department Cost Center, Combination (FDCC)

  • Approval Workflow Information (AWF)*: Funding Source Person, Department Head, Dean/AVP, VP

  • Budget Information: Transfer Approvers, Budget Worksheet. The Office of Budget and Planning will review and approve the budget worksheet before the Controller’s Office sets up the cost center.

You must attach the budget worksheet is and identify the Program Code when requesting a new cost center.

Create a new 10-digit Supplemental segment

  • Preparer Information: Name, Email, Department, Name of Business Manager, Notification

  • Segment Value Information: Value, Description, Purpose

Request a segment description change

  • Preparer Information: Name, Email, Department, Business Manager, Notification

  • Segment Value Information: Value, Description, Purpose

Deactivate a segment/segment string

  • Preparer Information: Name, Email, Department, Business Manager, Notification

  • Segment Value Information: Value, Description, Purpose

Additional Notes and Tips

  • Appropriated Budget: Enter the funding source strings that will be used for the new appropriated budget by including the Fund, Department, Cost Center, and Budget Rollup on the Budget Template.

  • Local Budget: Enter the funding source strings with associated budget amounts by including the Fund, Department, Cost Center, Budget Rollup, and amount of each area to be loaded into Bronco Hub on the Budget Template.

  • Academic Areas: When setting up Appropriated Cost Centers, ensure that you begin descriptions with FR (Faculty Research) or SA (Special Allocation) for sources that should not be swept at the end of the fiscal year.

  • Program Code Definition: A program code is how we functionalize expenses. While an account code indicates what an expense is, a program code indicates the purpose of function of the expense. Functionalizing expenses is required for reporting across campus, including university financial reports, IPEDs, and federal and state reporting requirements. In order to select the correct program code for a new cost center, you must know what the spending purpose of the segment will be. Program Code Information.

 

 

 

Office of Continuous Improvement
oci@boisestate.edu
1910 University Dr. Boise, ID 83725-1247