Timecards

Classified staff, student employees, and all other hourly non-exempt staff should enter their hours worked each week, every Monday.

Most faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning time is only entered in Bronco Hub for leave or absences.

The current time card timecard section of Bronco Hub allows you to enter hours for the current pay period. If you need to enter hours for a prior pay period, go to the existing time card timecard section of Bronco Hub, as outlined in the job aid.

Timecard Job Aids

1. Create and Submit Your Time CardTimecard

2. Edit or View Your Time CardTimecard

Absences

Benefit eligible employees can submit time off by creating a time card timecard for the leave or they can submit the request in advance by navigating to Absences in Bronco Hub. If you are an hourly employee and you enter an absence in Absences, the information will be added to the applicable time cardtimecard.

Absence Job Aids

1. View Your Leave (sick, vacation, etc) Accrual Balances

2. Create and Submit an Absence Request

3. View, Update or Withdraw an Absence Request

4. View Personal Scheduled Absence Calendar

5. View Team Scheduled Absences

View and Approve

Timecards & Absences

Supervisors are responsible for confirming accuracy of submission and taking action (approve/reject) on time and absences submitted by direct reports. Supervisor receive an email notification when a time card timecard or absence is submitted.

Submitted time cards timecards and absences must be approved by the employee's supervisor before they can be processed by Payroll.

Job Aids for Supervisors and Department Time & Labor Coordinators

1. Approve Time Cards Timecards & Absences

2. Delegate Your Time Card Timecard & Absence Approval Authority to Another Employee

3. Create and Submit a Time Card Timecard for Another Employee

4. Edit or View a Time Card Timecard for Another Employee

5. Employee Work Schedule Updates (refer to this resource if you have benefit eligible employees that work hours outside the “standard” work week of M-F 8-5)

6. View Leave (sick, vacation, etc) Accrual Balances & Existing Absences for a Direct Report

7. Create and Submit an Absence for Another Employee

8. Edit, View or Withdraw an Absence Request for Another Employee

9. View My Team Schedule

Timecard & Absence Support

Employees, or their supervisor, can edit historical time cards timecards and absences 30 days before the current date. Employees should first consult with their supervisor for assistance with time or absence entries.

If additional support is needed, or edits need to be made to time cards timecards or absences greater than 30 days, submit anHR ServiceNow Ticket.

Policies, Training and Resources

• Time Away from Work (Policy 7620)

• Payroll Overpayments and Underpayments (Policy 7540)

• Important Payroll Deadlines & Dates!

• Self Guided Training: Time Card Timecard Entry & Absence Training