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What are

Correction Requests?Correction requests

financial corrections?

Who do I contact for support?

Resources & Policies

Financial corrections are submitted to correct

funding segments for

costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe

activity

  • )

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

(tick) It’s important that transactions are coded to the correct funding, up front, to avoid having to submit correcting entries.

What are Journal Entries?

A journal entry is a request for:

  • reallocation,

  • surplus transfer or

  • changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

Who do I contact for support?

  • For support with Employee Costing Changes

or

  • , ICP/ Supplemental Pay

Costing Corrections

Which process do I follow for each type of correction?

Visit the Correcting Entry Matrix for guidance on the process to follow.

https://www.boisestate.edu/vpfa-ufs-training/correcting-entry-matrix/

  • For support with Journal Entries, email jeuploads@boisestate.edu.

    • Job Aids &
    Process Forms

    1. Submit a Payroll Correction - Payroll Correction Request form

    2. Submit an Employee Costing Change - Employee Costing Change (ECC) form

    3. Submit an Individual Compensation Plan (ICP) Change - Individual Compensation Change form

    4. Submit a Journal Entry - Journal Entry Request form

    5. Submit a single Payables Correction -Correcting Entry Request form

    6. Submit multiple Payables Corrections - Multiple Correcting Entry Request form

    Correcting Entries Matrix_Fall 2024 - Frame 2.jpgImage Added

    Assignment Costing & Payroll Corrections

    Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

    Correct payroll activity with sponsored project funding.

    Correct payroll activity due to time card costing overrides.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    *see sponsored project and time card exceptions.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

    Tip

    Run the Active Employee Funding and Pay report to confirm assignment status.

    Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

    1. Reallocate or correct over- time expenses to or from a sponsored project.

    2. Reallocate fringe amounts as
      required by sponsored program
      agreement.

    3. Reallocate partial payroll posting or a fixed amount.

    Financial Transaction Corrections

    Request a change in accounting on an accounts receivable invoice

    Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

    Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

    Does the item needing correction have a transaction number?

    Tip

    Expense Report and Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

    Tip

    If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.