What are my responsibilities with regard to employee time and absences?

Supervisors are responsible for confirming time cards and absences are accurate and are approved according to related payroll processing due dates.

Always verify the following:

• Assignment Number,

• Time Reporting Code(s),

• Dates and Hours entered and

• Costing information. Costing segments are labeled fund, department, cost center, supplemental and project. Costing fields should be blank unless the employee needs to allocate specific hours worked related to grant funding.

How are time cards corrected?

If an employee inaccurately enters costing segments, the information will override their assignment costing and the time card will need to be corrected to ensure accurate payroll allocations.

• Employees can edit historical time cards and absences 30 days before the current date.

• If additional support is needed, or edits need to be made to time cards or absences greater than 30 days, submit an HR ServiceNow Ticket

Can I delegate approvals when I’m out of office?

Yes! Visit the delegate approval authority job aid for steps to create a delegation rule.

• Employees should first consult with their supervisor for assistance with time or absence entries.