What are Correction Requests?

Correction requests are submitted to correct posted activity for any of the following:

Payroll activity (includes fringe)
Individual Compensation (ICP)
Employee Assignment Costing
Expense Reports
Invoice Payments
P-Card

What are Journal Entries?

A journal entry is a request for:

reallocation,
surplus transfer or
changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

Who do I contact for support?

For support with Employee Costing Changes or ICP/ Supplemental Pay Costing Corrections, submit an HR ServiceNow Request.
For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.
For support with Journal Entries, email jeuploads@boisestate.edu.

Correction Request & Journal Entry Guidelines

Correct Payroll Expenses

Submit the Employee Costing Change form to correct payroll activity for all scenarios not listed below.
Submit a Payroll Correction Request if you need to complete any of the following:
- Correct payroll activity with an effective date before Oct 30, 2022.
- Reallocate or correct over-time expenses to or from a sponsored project or
- Reallocate fringe (no wages) as required by sponsored program agreement.

Correct Individual Compensation Plan

Individual Compensation Plans (ICPs) are also referred to as Supplemental Pay

Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

Correct Employee Assignment Costing

Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment To see current costing, run the Active Employee Funding and Pay report.

Correct Payables Transactions

Expense Reports, Invoice Payments, P-Card Allocations

Does the item needing correction have a transaction number?

No – Submit the Journal Entry Request
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction

Request a Reallocation, Surplus Transfer, or Change in Accounting on an Accounts Receivable Billing Transaction

Submit a Journal Entry Request

Policy and related resources

Policy 6380: Proper Funds Management
Policy 6330: Budget Deficit Resolution
Correcting Entry Tracker
Payables Transaction Dashboard: Run this dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.

Job Aids

Submit a Payroll Correcting Entry
Submit an Employee Costing Change form
Submit the Individual Compensation Change form
Submit a Journal Entry

Corrections Requests & Journal Entries