What is an |
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Expense Report? | When do I submit an Expense Report? | Who do I contact for support? | Policies and Resources |
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Expense Reports are processed to reimburse employees for travel and/or reimbursable non-travel expenses. Employees must set-up direct deposit information to be reimbursed electronically. |
Expense Reports must be submitted within 60 days of the end date of travel or the date the expense is incurred. Expenses reported after this period are subject to tax withholding. Expense Reports submitted after 120 days after the end date of travel or the date the expense occurs will not be reimbursed |
Who do I contact for support?
If you’re new to Expense Reports visit the Best Practices page for tips and information on required documentation/attachments needed for successful submission and processing. |
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Submitted Expense Reports route to:
The request will route to additional approvers if the following conditions apply:
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Visit Approval Workflow Routing & Routing Changes to view your designated department approvers or learn more about the Bronco Hub Approval Workflow. |
Reporting on Expense Reports
Expense Report Search Functionality
Use the search functionality in the Expense Report module to view basic information about Expense Reports you have created and submitted in Bronco Hub. View details like name of the Expense Report requester, amount of the Expense Report and Expense Report approval status. Visit the Reviewing Expense Report Status job aid for more detailsTransaction Approval Dashboard
Run the Transaction Approval Dashboard to view approval status information.
Use this dashboard to see approval status, use the campus transaction dashboard to view details about the reimbursement.
Expense Reports – Campus Transaction Dashboard
Run the Expense Reports – Campus Transaction Dashboard to view detailed reimbursement details like related Expense Report requester, reimbursement amount, reimbursement status, date of reimbursement and funding segment string used to code the transaction. Confirm the accuracy of the funding segment string used for reimbursements. If an incorrect segment string was used to code an Expense Report, a Payables Correction must be submitted. Visit Financial Transaction Corrections for more information.
Transaction Approval Dashboard
Run the Transaction Approval Dashboard to view approval status information for Expense Reports. This dashboard should be used to identify where transactions are currently at in the approval process or to review the approval history.
Department Financial Summary Review
Prior to approving financial transactions, the department funding source person is responsible for confirming the availability of funds.
For transactions coded to an appropriated fund, run the Remaining Appropriated Budget Report. This report provides a summary of the remaining budget for appropriated funding sources.
For transactions coded to a local fund, run the Local Budget Variance Report. This report provides a summary of the budget and actual expenses for local funding sources.
Appropriated and Local Summary – BvA
should be reviewed at least once per month to ensure accuracy of financial transaction reporting and proper budget management.
Links to related policies, tools and resources
Expense Reimbursement Support
Email P2P_Reimbursements@boisestate.edu for support with employee reimbursement and Expense ReportsSponsored Programs Budget v Actuals
Use the basic search functionality to view information like dollar amounts and approval status.