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What are financial corrections? | Who do I contact for support? | Resources & Policies |
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Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:
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Reference the table below to identify the appropriate process for the action you need to complete.
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Forms to correct posted payroll costing
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Forms to update or correct employee assignment costing
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Forms to correct individual compensation plan costing
Supplemental Pay
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Forms to correct payables transaction costing
Expense Reports, Invoice Payments, P-Card Allocations
Submit the Employee Costing Change form to correct payroll activity for all scenarios except:
correcting payroll activity with an effective date before Oct 30, 2022.
reallocating or correcting over-time expenses to or from a sponsored project or
reallocating fringe (no wages) as required by sponsored program agreement.
Assignment Costing & Payroll Corrections
Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period. | Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period. | Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted. | Correct payroll activity with sponsored project funding. | Correct payroll activity due to time card costing overrides. |
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*see sponsored project and time card exceptions. |
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Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.
IF the item needing corrected includes a transaction number:
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| Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:
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Financial Transaction Corrections
Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction | Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction |
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Does the item needing correction have a transaction number?
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IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.
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Payroll correction job aids:
Submit a Payroll Correcting Entry
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Employee costing correction job aid:
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ICP costing correction job aids:
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