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What are |
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financial corrections? | Who do I contact for support? |
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Policy
Resources & Policies |
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Financial corrections are submitted to correct |
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costing / funding (fund, department, cost center, supplemental, project) for any of the following:
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A journal entry is a request for:
reallocation,
surplus transfer or
changes to the accounting for Accounts Receivables billing transaction.
If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.
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For support with Journal Entries, email jeuploads@boisestate.edu.
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Reference the table below to identify the appropriate process for the action you need to complete.
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Correct Payroll Expenses
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Correct Individual Compensation Plan
Supplemental Pay
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Correct Employee Assignment Costing
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Correct Payables Transactions
Expense Reports, Invoice Payments, P-Card Allocations
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Assignment Costing & Payroll Corrections
Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period. | Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period. | Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted. | Correct payroll activity with sponsored project funding. | Correct payroll activity due to time card costing overrides. |
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correcting payroll activity with an effective date before Oct 30, 2022.
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*see sponsored project and time card exceptions. |
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Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment.
To see current costing, run the Active Employee Funding and Pay report.
Job aids
IF the item needing corrected includes a transaction number:
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Submit a Payroll Correction Request for the three scenarios listed above.
Job aids
Submit a Payroll Correcting Entry
Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.
Job aids
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Financial Transaction Corrections
Request a change in accounting on an accounts receivable invoice | Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction | Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction |
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| Does the item needing correction have a transaction number?
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IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.
Run the Payables Transaction Dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.
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