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What are

Correction Requests?What are Journal Entries

financial corrections?

Who do I contact for support?

Correction requests

Resources & Policies

Financial corrections are submitted to correct

posted activity

costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

A journal entry is a request for:

reallocation,

  • surplus transfer or

  • changes to the accounting for Accounts Receivables billing transaction.

    • If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

    • For support with Employee Costing Changes

    or

    • , ICP/ Supplemental Pay

    Costing Corrections

  • For support with Journal Entries, email jeuploads@boisestate.edu.

    • Reference the table below to identify the appropriate process for the action you need to complete.

    Correct Payroll Expenses

    Correct Individual Compensation Plan

    ICPs are also referred to as Supplemental Pay

    Correct Employee Assignment Costing

    Correct Payables Transactions

    Expense Reports, Invoice Payments, P-Card Allocations

    Request a Reallocation, Surplus Transfer, or Change in Accounting on an Accounts Receivable Billing Transaction

    Job Aids &
    Process Forms

    1. Submit a Payroll Correction - Payroll Correction Request form

    2. Submit an Employee Costing Change - Employee Costing Change (ECC) form

    3. Submit an Individual Compensation Plan (ICP) Change - Individual Compensation Change form

    4. Submit a Journal Entry - Journal Entry Request form

    5. Submit a single Payables Correction -Correcting Entry Request form

    6. Submit multiple Payables Corrections - Multiple Correcting Entry Request form

    Correcting Entries Matrix_Fall 2024 - Frame 2.jpgImage Added

    Assignment Costing & Payroll Corrections

    Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

    Correct payroll activity with sponsored project funding.

    Correct payroll activity due to time card costing overrides.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    for all scenarios except:

  • correcting payroll activity with an effective date before Oct 30, 2022.

    • reallocating or correcting

    • * occurring within 6 pay periods from the current pay period.

    • Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

    *see sponsored project and time card exceptions.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

    Tip

    Run the Active Employee Funding and Pay report to confirm assignment status.

    Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

    1. Reallocate or correct over- time expenses to or from a sponsored project

    or

    1. .

    reallocating fringe (no wages) as

    Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment.

    To see current costing, run the Active Employee Funding and Pay report.

    IF the item needing corrected includes a transaction number:

    Submit the

    1. Reallocate fringe amounts as
      required by sponsored program
      agreement.

    Submit a Payroll Correction Request for the three scenarios listed above.

    Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.

    Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

    1. Reallocate partial payroll posting or a fixed amount.

    Financial Transaction Corrections

    Request a change in accounting on an accounts receivable invoice

    Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

    Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

    Does the item needing correction have a transaction number?

    to

    • for multiple entries OR

    Submit the
    for a single transaction correction.IF the item needing corrected does not include a transaction number, submit the Journal Entry Request

    • to request correction of one entry.

    Tip

    Expense Report and Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

    Policy and related resources

    Job Aids

  • Submit a Payroll Correcting Entry

  • Submit an Employee Costing Change form

  • Submit the Individual Compensation Change form

  • Submit a Journal Entry

    • Payables Transaction Dashboard: Run this dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions
    Tip

    If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.