Versions Compared

Version Old Version 29 New Version Current
Changes made by

Brookebarton

Brookebarton

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

What are

Correction Requests?Correction requests

financial corrections?

Who do I contact for support?

Resources & Policies

Financial corrections are submitted to correct

posted activity

costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

What are Journal Entries?

A journal entry is a request for:

  • reallocation,

  • surplus transfer or

  • changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

Who do I contact for support?

  • For support with Employee Costing Changes

or

  • , ICP/ Supplemental Pay

Costing Corrections

Which process do I follow to make a correction or submit a journal entry?

Correct Payroll Expenses

Correct Individual Compensation Plan

ICPs are also referred to as Supplemental Pay

Correct Employee Assignment Costing

Submit the Employee Costing Change form to correct payroll activity for all scenarios not listed below.

Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022

  • For support with Journal Entries, email jeuploads@boisestate.edu.

    • Job Aids &
    Process Forms

    1. Submit a Payroll Correction - Payroll Correction Request form

    2. Submit an Employee Costing Change - Employee Costing Change (ECC) form

    3. Submit an Individual Compensation Plan (ICP) Change - Individual Compensation Change form

    4. Submit a Journal Entry - Journal Entry Request form

    5. Submit a single Payables Correction -Correcting Entry Request form

    6. Submit multiple Payables Corrections - Multiple Correcting Entry Request form

    Correcting Entries Matrix_Fall 2024 - Frame 2.jpgImage Added

    Assignment Costing & Payroll Corrections

    Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

    Correct payroll activity with sponsored project funding.

    Correct payroll activity due to time card costing overrides.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    change current costing on an employee’s assignment.To see current costing, run

    • correct payroll activity* occurring within 6 pay periods from the current pay period.

    • Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

    *see sponsored project and time card exceptions.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

    Tip

    Run the Active Employee Funding and Pay report

    .Submit

    to confirm assignment status.

    Regardless of when the activity posted, submit a Payroll Correction Request

    if you need

    to complete any of the following:

    Correct payroll activity with an effective date before Oct 30, 2022.

    1. Reallocate or correct over- time expenses to or from a sponsored project

    or

    1. .

    2. Reallocate fringe

    (no wages)

    1. amounts as
      required by sponsored program
      agreement

    .

    Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

    Correct Payables Transactions

    Expense Reports, Invoice Payments, P-Card Allocations

    Request a Reallocation, Surplus Transfer, or Change in Accounting

    1. .

    2. Reallocate partial payroll posting or a fixed amount.

    Financial Transaction Corrections

    Request a change in accounting on an accounts receivable invoice

    Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

    Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

    IF

    Does the item needing

    corrected includes

    correction have a transaction number

    :Submit the

    ?

    to

    • for multiple entries OR

    Submit the
    for a single transaction correction.

    Submit a Journal Entry Request

    IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.

    Policy and related resources

    Job Aids

  • Submit a Payroll Correcting Entry

  • Submit an Employee Costing Change form

  • Submit the Individual Compensation Change form

    • Submit a Journal Entry

    • to request correction of one entry.

    Tip

    Expense Report and Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

    Tip

    If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.