Versions Compared

Version Old Version 12 New Version Current
Changes made by

Brookebarton

Brookebarton

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

What are Correction Requests?

Correction requests

What are financial corrections?

Who do I contact for support?

Resources & Policies

Financial corrections are submitted to correct

the funding segments

costing / funding (fund, department, cost center, supplemental, project) for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

(tick) It’s important that transactions are coded to the correct funding, up front, to ensure accurate accounting of activity and avoid having to submit corrections.

What are Journal Entries?

A journal entry is a request for:

  • reallocation,

    • surplus transfer or

  • changes to the accounting for Accounts Receivables billing transaction.

    • If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

    Who do I contact for support?

    • For support with Employee Costing Changes

    or

    • , ICP/ Supplemental Pay

    Costing Corrections
    .For support with Journal Entries, email jeuploads@boisestate.edu

    • .

    Policy and related resources

    Payables Transaction Dashboard: Run this dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.

    Correct Payroll Expenses

    Job Aids &
    Process Forms

    1. Submit a Payroll Correcting EntryCorrection - Payroll Correction Request form

    2. Submit an Employee Costing Change - Employee Costing Change (ECC) form

    3. Submit the an Individual Compensation Plan (ICP) Change - Individual Compensation Change form

    4. Submit a Journal Entry

    Which process do I follow for each type of correction?

    1. Journal Entry - Journal Entry Request form

    2. Submit a

    Payroll Correction Request if you need to complete any of the following:

  • Correct payroll activity with an effective date before Oct 30, 2022.

  • Reallocate or correct over-time expenses to or from a sponsored project or

    • Reallocate fringe (no wages) as required by sponsored program agreement

    1. single Payables Correction -Correcting Entry Request form

    2. Submit multiple Payables Corrections - Multiple Correcting Entry Request form

    Correcting Entries Matrix_Fall 2024 - Frame 2.jpgImage Added

    Assignment Costing & Payroll Corrections

    Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

    Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

    Correct payroll activity with sponsored project funding.

    Correct payroll activity due to time card costing overrides.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    that does not meet any of the above criteria.

    Correct Supplemental Pay / Individual Compensation (ICP)

    Correct Employee Assignment Costing

    Correct Expense Reports, Invoice Payments, P-Card Allocations (Payables Transactions)

    • * occurring within 6 pay periods from the current pay period.

    • Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

    *see sponsored project and time card exceptions.

    Tip

    Refer to the HR Payroll schedule to determine allowable ECC timeframes.

    • Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

    Tip

    Run the Active Employee Funding and Pay report to confirm assignment status.

    Regardless of when the activity posted, submit a Payroll Correction Request to complete any of the following:

    1. Reallocate or correct over- time expenses to or from a sponsored project.

    2. Reallocate fringe amounts as
      required by sponsored program
      agreement.

    3. Reallocate partial payroll posting or a fixed amount.

    Financial Transaction Corrections

    Request a change in accounting on an accounts receivable invoice

    Correct funding coded to an Expense Report, Invoice Payment, or P-Card Transaction

    Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

    Does the item needing correction have a transaction number?

    • No – Submit

    the
    the
    to

    • for multiple entries OR submit

    the
    for a single transaction correction

    Request a Reallocation, Surplus Transfer, or Change in Accounting on an Accounts Receivable Billing Transaction

    Submit a Journal Entry Request

    • to request correction of one entry.

    Tip

    Expense Report and Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

    Tip

    If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.