Important Notes:
Submit a Multiple Correcting Entry Request to correct multiple Expense Reports, Invoice Payments, or P-Card transactions.
Step 1: Access the Campus Transaction Dashboard for Payables
Navigate to the My Organization tab within Bronco Hub and select Boise State Reporting.
Locate the Payables - Campus Transaction Dashboard Report in the Budget & Finance section and launch the dashboard. For step by step instructions on running the dashboard, follow the instructions in the Payables - Campus Transactions Dashboard job aid.
Step 2: Locate transaction details
Locate transaction numbers for the entries in need of correction within the Payables - Campus Transactions Dashboard.
You will need the Transaction Number, Transaction Line Number, Net Amount, and the complete original funding string for each transaction you are correcting.
Step 3: Download the Multiple Correcting Entry Template
Download the Multiple Correcting Entry Excel template.
Step 4: Complete the Multiple Correction Template
For each entry, input the Transaction Number, Transaction Line Number, Net Amount, and complete original funding string by copying and pasting from the Campus Transactions Dashboard Payables Report. Each transaction must have a transaction number.
Only complete the fields which need to be updated on the transaction. For example, if you only need to change the account code, only complete this field on the form. If you’d like to correct a split funding source for a transaction, enter the dollar amount followed by the full funding source associated with the amount.
Enter the business purpose of the correction in the Justification field.
If your departmental business process is to notify additional participants when a correcting entry is submitted, enter their Boise State email(s) in the notification field(s) labeled Notify 1 and Notify 2. These individuals will receive a notification email once the transaction is submitted, if there are changes made, and if the correction is approved and posted. Save the document.
Step 5: Access the Multiple Correcting Entries Request Smartsheet Form
Navigate to University Forms and Documents to access the Accounts Payables Multiple Correcting Entry Request form.
Step 6: Complete the Multiple Correcting Entry Request Form
Enter the following details:
Preparer Name,
Preparer Department, and
Preparer Email
If the correction is project-related, check the box indicating the transaction is using a project segment.
Upload your saved version of the Multiple Correction Template in the File Attachments section of the form.
If additional documentation is required by your department, it can also be uploaded here.
For project-related corrections, proof of PI approval is required to be attached.
Once you have completed the form, select Submit.
What’s next:
Upon submission, you will receive a tracking number via an email notification and the form will be routed to Procurement and Vendor Services for processing. Once they receive your request, each of the submitted lines will be assigned a tracking number. You can track your submission using the tracking number provided in the notification on the UFS Request Tracker which is located on the Procurement and Vendor Services site.
Once the correction is complete, you’ll receive a completion notification. test
End of Process
Need help with the steps above?
If you need assistance with the process outlined above, reach out to p2p_payables@boisestate.edu.
If you have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.