Salaried, benefit eligible, employees are responsible for submitting time off requests via Bronco Hub Absences.
Benefit eligible employees accrue vacation and sick leave based on hours of service. Visit the sick and annual accrual leave chart for details.
Hourly, benefit eligible, employees can enter absence hours on their time cards OR they can submit requests in advance in the Absences section of Bronco Hub. If the absence is entered via Absences, it will be added to the applicable time card.
Submitted absences, whether submitted via time cards or the Absences section, must be approved by the employee's supervisor before they can be processed by Payroll.
If you are requesting time away from work under the Family and Medical Leave Act (also known as FMLA) or Workers’ Compensation contact Human Resources.
Step 1: Log in to Bronco Hub and Access Time and Absences
Begin by signing in to Bronco Hub.
Select Me from the top navigation section of Bronco Hub and then select Time and Absences.
Step 2: Access Add Absence
Select the Add Absence card.
Step 3: Select or Assignment (this step is only applicable if you have more than one active job)
If you have multiple assignments, you will see the Business Title field below the Type field. The value will default to All. Select the drop-down arrow to select the applicable assignment you are requesting an absence for. If you aren’t sure which one to select, ask your supervisor for assistance.
Step 4: Select the Absence Type
Select the applicable absence Type from the dropdown menu OR type the Time Reporting Code (TRC) into the Type field. View a list of all available time reporting codes here.
Step 5: Enter Absence Dates
Enter the Start Date and Duration and End Date and Duration for the absence.
The Hours field defaults to your scheduled work hours per day. For example, if you work 8 hours a day, the system will automatically calculate 8 hours for each day selected.
If entering partial day absences, YOU MUST SELECT EDIT ENTRIES to update the entries for partial hours as outlined below. If you’re requesting the entire day off, scroll to the next step.
Updating the hours in the Hours field, will not change the absence duration. See screenshot below.
To enter a partial day absence, you must complete the following:
Select Edit Entries located to the right of the “When” panel
Select the pencil icon and enter the amount of hours associated with the date of leave.
Select OK. This action logs the partial day absence hours.
Please note that your leave balance is rounded. Your actual absence balance may be marginally lower than what is displayed if it is rounded up.
If you encounter the following error, “You can’t record this absence because your balance for plan [Balance Name] will fall below the configured minimum for this type of balance.” it is because you do not have enough leave time to submit the request. Adjust your entry to an amount within your current balance.”, try reducing the absence duration by .1 and resubmitting.
Step 6: Submit for Approval
Enter any relevant information in the Comments field below reported absences. Comments are not required by HR Payroll but may be required by supervisor.
Select Submit to route for approval.
Reported absences will decrement from your absence balance as soon as you submit the request in Bronco Hub. Absence accruals occur the week of payroll processing once per pay period. The best place to view up to date leave balances is by following these instructions.
What’s next:
Once your absence is submitted, your supervisor will receive a notification to review and approve or reject your time card. You will receive an email after your supervisor takes action on your absence; if your request is rejected or sent back to you for corrections, you must edit and resubmit the leave request for approval and processing.
After your absence is approved, the information will route to Payroll for processing.
If you are an hourly employee, the approved request will automatically load to the applicable time card. DO NOT enter the same request to your time card.
End of Process
Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.