Overview, Support & Policies

What are financial corrections?

Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:

Payroll activity (includes fringe)
Individual Compensation (ICP)
Employee Assignment Costing
Expense Reports
Invoice Payments
P-Card

Who do I contact for support?

For support with Employee Costing Changes, ICP/ Supplemental Pay or Time Card costing corrections, submit an HR ServiceNow Request.
For support with correcting payroll activity that posted prior to 6 pay periods from the current pay period email jeuploads@boisestate.edu.
For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

Policies

Access a PDF of the Correcting Entries Matrix (includes links to process resources)

Visual of the correcting entries matrix. The content included in the visual is outlined in text below.

Assignment Costing & Payroll Corrections

Correct payroll activity OR supplemental pay, for an active employee, occurring within 6 pay periods from the current pay period.

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

Submit the Employee Costing Change (ECC) form to correct payroll activity* occurring within 6 pay periods from the current pay period.
Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

*see sponsored project and time card exceptions below.

Correct payroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.

Refer to the HR Payroll schedule to determine allowable ECC timeframes.

Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.

Run the Active Employee Funding and Pay report to confirm the employee assignment status is inactive.

If the employee separation date has passed and their final paycheck has been processed, submit a Payroll Correction Request.

Correct payroll activity with sponsored project funding

Regardless of when the activity posted, submit a Payroll Correction Request IF you need to complete any of the following:

Reallocate or correct over- time expenses to or from a sponsored project.
Reallocate fringe amounts as
required by sponsored program
agreement.
Reallocate partial payroll posting or a fixed amount.

Correct payroll activity due to time card costing overrides

The employee can edit the timecard and resubmit it, if the timecard override occurred within the last two pay period (within 28 days). Supervisors can also edit a time card on behalf of a direct report.
Submit an HR ServiceNow request if the timecard override occurred beyond two pay periods (great than 28 days).

Financial Transaction Corrections

Correct an Expense Report, Invoice Payment, or P-Card Transaction

Does the item needing correction have a transaction number?

No – Use Journal Entry Request
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction

Please note, Expense Report Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

Submit a Journal Entry Request

Please note: if revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.