Correction requests are submitted to correct posted activity for any of the following:

• Payroll activity (includes fringe)

• Individual Compensation (ICP)

• Employee Assignment Costing

• Expense Reports

• Invoice Payments

• P-Card

A journal entry is a request for:

• reallocation,

• surplus transfer or

• changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

• For support with Employee Costing Changes or ICP/ Supplemental Pay Costing Corrections, submit an HR ServiceNow Request.

• For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

• For support with Journal Entries, email jeuploads@boisestate.edu.

• Policy 6380: Proper Funds Management

• Policy 6330: Budget Deficit Resolution

• Correcting Entry Tracker

Correct Payables Transactions

Expense Reports, Invoice Payments, P-Card Allocations

Submit the Employee Costing Change form to correct payroll activity for all scenarios except:

• correcting payroll activity with an effective date before Oct 30, 2022.

• reallocating or correcting over-time expenses to or from a sponsored project or

• reallocating fringe (no wages) as required by sponsored program agreement.

Submit a Payroll Correction Request for the three scenarios listed above.

• Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment. To see current costing, run the Active Employee Funding and Pay report.

• Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.

• Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

• IF the item needing corrected includes a transaction number:

  • Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR

  • Submit the Correcting Entry Request for a single transaction correction.

• IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.

Submit a Journal Entry Request

Job aids to correct payroll:

• Submit a Payroll Correcting Entry

• Submit an Employee Costing Change form

Job aids to correct employee costing:

• Submit an Employee Costing Change form

Job aids to correct costing on ICP:

• Submit the Individual Compensation Change form

Run the Payables Transaction Dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.