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Important Notes:
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Do you have an employee with a job ending mid pay period? Supervisors only have access to approve time cards or absences for employees with active assignments.
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View and Approve Timecards via Team Time Cards
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Step 1: Log in to Bronco Hub and Access Time Management
Begin by signing in to Bronco Hub.
Select My Organization from the navigation ribbon.
Select Time Management.
Step 2: Access Team Time Cards and Search for Reported Time
Show More under Quick Actions.
Select Team Time Cards from the left hand navigation
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Time section.
Step 2: Enter Search Parameters to Locate Timecard(s)
Search for
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timecards using any of the available search criteria.
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Enter the employee last name or employee ID in the search bar to search for an employee.
Existing timecards for employees who are direct reports to the line manager will be listed below.
Update the
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Date Range critera to limit the results to a specific time frame or pay period.
Search for
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timecards by
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Status to ensure all time is submitted and approved by the deadline.
Enter the 5-digit Department ID to view employees from the same department.
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If searching for a specific employee, enter their name in the Person Name field or their employee ID in the Person Number field. If you want to search for multiple employees at once, leave both of these fields blank and just search by date and status.
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All time cards matching the related search fields will populate below.
Select the hyperlink dates of any time card to view submission details.
Select a time card row and then select Approve to route the submission to Payroll
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Locate department IDs in the All segment Values Report
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Step 3: Approve the Timecard
There are two ways to approve a timecard in Team Time Cards: 1) open the timecard, review it, and approve on the timecard page, or 2) approve directly from the Team Time Cards page, without reviewing the timecard
View the timecard before approving: Select the linked Period Start Date or select the checkbox next to the employee name and select the Actions button and then select View from the drop-down menu.
The timecard will open for either viewing or editing purposees.
Approve the timecard directly from the Team Time Cards page: Select the checkbox next to the employee name and select the Actions button and then select Approve from the drop-down menu.
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Use the filters to help you search for timecards that need to be approved. If you don’t locate an employee’s timecard in Team Time Cards, reach out to them the employee and ask them to create and submit their time cardtimecard. If needed, you can also submit a time card timecard on their behalf by following the steps outlined in Submit a Time Card for a Direct ReportTimecard for Another Employee. |
What’s Next?
Once the time card is edited or additional information is submitted, the approver will receive a follow-up notification prompting them to review the information and take action on the time card.
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If you are unable to open the timecard by selecting the Period Start Date link (ex. the scrolling icon  continues to rotate), then use this workaround:
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What’s Next?
Once approved, the employee will receive a system generated email with information about the action taken. If you request more information, the employee will need to edit and resubmit the request for you to review and approve before the entries route to payroll notifying them of the approval and the time card will route to Payroll for processing.
End of Process
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View Time Cards & Absences via Worklist
Step 1: Log in to Bronco Hub and Access Worklist
Begin by signing in to Bronco Hub.
Select Me from the navigation ribbon.
Select Worklist.
Step 2: Select and Review the Action Pending Approval
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By default, the Worklist will display tasks (time cards absences, etc.) assigned to you.
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To view details and confirm accuracy of the submission, select the hyperlink of the time card or absence needing approval.
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In the Approval Window, locate the Reported Time section and scroll to the right to see details about time entry for each day of the pay period.
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approval window, review the summary of the timecard details.
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Scroll down to review the reported time. Notes about costing on time cards.
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Review the Fund, Department, Cost Center, Supplemental and Project costing information to confirm accuracy.
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Notes about costing on time cardstimecards.
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Navigate to the Days section to view quantity of hours and days worked
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Step 3: Approve, Reject or Request More Information
After reviewing the time entry, take the applicable action. Actions include Approve, Reject or Request Information (from the actions drop down).
Approve: This will approve the time card and it will be routed to Payroll for processing.
Reject: This will reject the time card. Please note, comments are required when rejecting a time card.
Request Information: This will pause the time card. The time card submitter will receive an email with the information requested and can provide additional information or edit their time card as needed.
What’s Next?
Once the time card is edited or additional information is submitted, the approver will receive a follow-up notification prompting them to review the information and take action on the time card.
The employee will receive a system generated email with information about the action taken. If you request more information, the employee will need to edit and resubmit the request for you to review and approve before the entries route to payroll for processing.
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Employees are paid two weeks after the pay period ends. |
End of Process
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Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.