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What are Correction Requests?

What are Journal Entries?

Who do I contact for support?

Policies

Correction requests are submitted to correct posted activity for any of the following:

  • Payroll activity (includes fringe)

  • Individual Compensation (ICP)

  • Employee Assignment Costing

  • Expense Reports

  • Invoice Payments

  • P-Card

A journal entry is a request for:

  • reallocation,

  • surplus transfer or

  • changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

...

Reference the table below to identify the appropriate process for the action you need to complete.

Correct Payroll Expenses

Correct Employee Assignment Costing

Correct Individual Compensation Plan

Supplemental Pay

Correct Payables Transactions

Expense Reports, Invoice Payments, P-Card Allocations

Request a Reallocation, Surplus Transfer, or Change in Accounting on an Accounts Receivable Billing Transaction

Submit the Employee Costing Change form to correct payroll activity for all scenarios except:

  • correcting payroll activity with an effective date before Oct 30, 2022.

  • reallocating or correcting over-time expenses to or from a sponsored project or

  • reallocating fringe (no wages) as required by sponsored program agreement.

Submit a Payroll Correction Request for the three scenarios listed above.

Job aids

Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment.

To see current costing, run the Active Employee Funding and Pay report.

Job aids

Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.

Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

Job aids

IF the item needing corrected includes a transaction number:

IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.

Run the Payables Transaction Dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.

Submit a Journal Entry Request