Correction requests are submitted to correct posted activity for any of the following:

• Payroll activity (includes fringe)

• Individual Compensation (ICP)

• Employee Assignment Costing

• Expense Reports

• Invoice Payments

• P-Card

A journal entry is a request for:

• reallocation,

• surplus transfer or

• changes to the accounting for Accounts Receivables billing transaction.

If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.

• For support with Employee Costing Changes or ICP/ Supplemental Pay Costing Corrections, submit an HR ServiceNow Request.

• For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.

• For support with Journal Entries, email jeuploads@boisestate.edu.

• Policy 6380: Proper Funds Management

• Policy 6330: Budget Deficit Resolution

• Correcting Entry Tracker

Correct Payables Transactions

Expense Reports, Invoice Payments, P-Card Allocations

Submit the Employee Costing Change form to correct payroll activity for all scenarios except:

• correcting payroll activity with an effective date before Oct 30, 2022.

• reallocating or correcting over-time expenses to or from a sponsored project or

• reallocating fringe (no wages) as required by sponsored program agreement.

Submit a Payroll Correction Request for the three scenarios listed above.

Job aids

• Submit a Payroll Correcting Entry

• Submit an Employee Costing Change form

Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.

Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

Job aids

1. Submit the Individual Compensation Change form

Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment.

To see current costing, run the Active Employee Funding and Pay report.

Job aids

• Submit an Employee Costing Change form

IF the item needing corrected includes a transaction number:

• Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR

• Submit the Correcting Entry Request for a single transaction correction.

IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.

Run the Payables Transaction Dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.

Submit a Journal Entry Request