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It’s important that transactions are coded to the correct funding, up front, to ensure accurate accounting of activity and avoid having to submit corrections.If a correction is needed, it’s important you follow the correct process for the specific type of correction you need to make. |
What are Correction Requests?
Correction requests are submitted to correct the funding segments for any of the following:
Payroll activity (includes fringe)
Individual Compensation (ICP)
Employee Assignment Costing
Expense Reports
Invoice Payments
P-Card
What are Journal Entries?
A journal entry is a request for:
reallocation,
surplus transfer or
changes to the accounting for Accounts Receivables billing transaction.
If revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.
Who do I contact for support?
For support with Employee Costing Changes or ICP/ Supplemental Pay Costing Corrections, submit an HR ServiceNow Request.
For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.
For support with Journal Entries, email jeuploads@boisestate.edu.
Which process do I follow for each type of correction?
Correct Payroll Expenses
Submit the Employee Costing Change form to correct payroll activity for all scenarios not listed below.
Submit a Payroll Correction Request if you need to complete any of the following:
Correct payroll activity with an effective date before Oct 30, 2022.
Reallocate or correct over-time expenses to or from a sponsored project or
Reallocate fringe (no wages) as required by sponsored program agreement.
Correct Supplemental Pay / Individual Compensation (ICP)
Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.
Correct Employee Assignment Costing
Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment To see current costing, run the Active Employee Funding and Pay report.
Correct Expense Reports, Invoice Payments, P-Card Allocations (Payables Transactions)
Does the item needing correction have a transaction number?
No – Submit the Journal Entry Request
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction
Request a Reallocation, Surplus Transfer, or Change in Accounting on an Accounts Receivable Billing Transaction
Submit a Journal Entry Request