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If you’re new to Travel Authorizations, expand the section below for important information about best practices, required documentation, self guided training and support. |
title | Important things to know about Travel Authorizations (expand to read more) |
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What is a Travel Authorization?
A Travel Authorization is required is a pre-authorization submitted when an employee travels outside of a 100 mile radius.
Travel Authorizations:
are required by the State of Idaho
encumber/reserve funds for the travel related business expenses
are submitted as part of Duty of Care
are required for absence approval documentation purposes.
When do I submit a Travel Authorization?
When an employee travels outside of a 100 mile radius, from their official work station,
employee travel policies apply and a Travel Authorization must be submitted and approved before any funds are spent, either personally or by the university.
A Travel Authorization is required (1) by the State of Idaho, (2) to encumber/reserve funds, (3) for Duty of Care, and (4) for absence approval documentation purposes.
Any applicable reimbursements do not take place until the employee returns from travel and an Expense Report is submitted and approved.
Visit Expense Reports.
Personal travel must be clearly identified and documented when combined with business travel.
To ensure proper reimbursement, telecommute agreements should be setup with HR when employees will be working from somewhere outside the University or one of the University Satellite offices. For more information on telecommuting, select this link.
If you’re new to Employee Travel visit the Best Practices page for tips and information on required documentation/attachments needed for successful submission and processing.
Who do I contact for support?
P2P_Reimbursements@boisestate.edu
https://www.boisestate.edu/vpfa-travel/Travel Authorization Approval Routing
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View where a Travel Authorization is in the approval workflow by following these step by step instructions. |
Links to related policies, tools and resources
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Employee travel supportEmail P2P_Reimbursements@boisestate.edu for support with employee travel and reimbursement. |