Submitting Time Cards

Classified staff, student employees, and all other hourly non-exempt staff should enter their hours worked each week, every Monday.

Most faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning time is only entered in Bronco Hub for leave or absences.

The current time card section of Bronco Hub allows you to enter hours for the current pay period. If you need to enter hours for a prior pay period, go to the existing time card section of Bronco Hub, as outlined in the job aid.

Time Card Job Aids

1. Create and Submit Your Time Card

2. Edit or View Your Time Card

3. Send Comments Back to Approvers

Submitting Absences

Benefit eligible employees can submit time off by creating a time card for the leave or they can submit the request in advance by navigating to Absences in Bronco Hub. If you are an hourly employee and you enter an absence in Absences, the information will be added to the applicable time card.

Absence Job Aids

1. View Your Leave (sick, vacation, etc) Accrual Balances

2. Create and Submit an Absence Request

3. Edit, View or Withdraw an Absence Request

4. Send Comments Back to Approvers

5. View Personal Scheduled Absence Calendar

6. View Team Scheduled Absences

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Reviewing and Approving Time Cards & Absences

Supervisors are responsible for confirming accuracy of submission and taking action (approve/reject) on time and absences submitted by direct reports. Supervisor receive an email notification when a time card or absence is submitted.

Submitted time cards and absences must be approved by the employee's supervisor before they can be processed by Payroll.

Job Aids for Supervisors and Department Time & Labor Coordinators

1. Approve Time Cards & Absences

2. Delegate Your Time Card & Absence Approval Authority to Another Employee

3. Create and Submit a Time Card for Another Employee

4. Edit or View a Time Card for Another Employee

5. Employee Work Schedule Updates (refer to this resource if you have benefit eligible employees that work hours outside the “standard” work week of M-F 8-5)

6. View Leave (sick, vacation, etc) Accrual Balances & Existing Absences for a Direct Report

7. Create and Submit an Absence for Another Employee

8. Edit, View or Withdraw an Absence Request for Another Employee

9. View My Team Schedule

Time Card & Absence Support

Employees, or their supervisor, can edit historical time cards and absences 30 days before the current date. Employees should first consult with their supervisor for assistance with time or absence entries.

If additional support is needed, or edits need to be made to time cards or absences greater than 30 days, submit anHR ServiceNow Ticket.

Policies, Training and Resources

• Time Away from Work (Policy 7620)

• Payroll Overpayments and Underpayments (Policy 7540)

• Important Payroll Deadlines & Dates!

• Self Guided Training: Time Card Entry & Absence Training