Overview, Support & Policies
What are financial corrections?
Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:
Payroll activity (includes fringe)
Individual Compensation (ICP)
Employee Assignment Costing
Expense Reports
Invoice Payments
P-Card
Who do I contact for support?
For support with Employee Costing Changes or ICP/ Supplemental Pay costing corrections, submit an HR ServiceNow Request.
For support with Payables Corrections (expense reports, invoices, p-card), email P2P_Payables@boisestate.edu or call (208) 426-3434.
For support with correcting payroll activity that posted with dates before Oct 30, 2022, email jeuploads@boisestate.edu.
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Access a PDF of the Correcting Entries Matrix(includes links to process resources) |
Assignment Costing & Payroll Corrections
Correct
Payroll Expenses or Costing for an Active EmployeeCorrectpayroll activity OR supplemental pay
occurring greater than, for an active employee, occurring within 6 pay periods from the current pay period.
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Refer to the HR Payroll schedule to determine allowable ECC timeframes |
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Correct payroll activity OR supplemental pay occurring within 6 pay periods from the current pay period.
Submit the Employee Costing Change (ECC) form to correct payroll activity* occurring within 6 pay periods from the current pay period.
Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.
*see sponsored project and time card exceptions below.
Correct
Payroll Expenses for an Inactive EmployeeInactive employee assignment correctionspayroll activity OR supplemental pay, for an active employee, occurring beyond 6 pay periods from the current pay period.
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Refer to the HR Payroll schedule to determine allowable ECC timeframes. |
Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.
Correct payroll activity OR supplemental pay for an inactive employee, regardless of when the activity posted.
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Run the Active Employee Funding and Pay report to confirm the employee assignment status is inactive. |
If the employee separation date has passed and their final paycheck has been processed, submit a Payroll Correction Request.
Financial Transaction Corrections
Correct an Expense Report, Invoice Payment, or P-Card Transaction
Does the item needing correction have a transaction number?
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction
Please note, Expense Report Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.
Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction
Submit a Journal Entry Request
Please note: if revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.