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What are financial corrections? | Who do I contact for support? | Policies |
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Financial corrections are submitted to correct costing / funding (fund, department, cost center, supplemental, project) for any of the following:
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Reference the table below to identify the appropriate process for the action you need to complete.
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What is the process to correct payroll costing / payroll allocations?
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What is the process to correct employee assignment costing?
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What is the process to correct individual compensation plan costing?
Supplemental Pay
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What is the process to correct payables transaction costing?
Expense Reports, Invoice Payments, P-Card Allocations
Submit the Employee Costing Change form to correct payroll activity for all scenarios except:
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correcting payroll activity with an effective date before Oct 30, 2022.
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Access a PDF of the Correcting Entries Matrix (includes links to process resources)
Correct Payroll Expenses or Costing for an Active Employee
Correct payroll activity OR supplemental pay occurring greater than 6 pay periods from the current pay period.
Reference the HR Payroll schedule to determine allowable ECC timeframes.
Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.
Correct payroll activity OR supplemental pay occurring within 6 pay periods from the current pay period.
Submit the Employee Costing Change (ECC) form to correct payroll activity* occurring within 6 pay periods from the current pay period.
Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.
*see sponsored project and time card exceptions.
Correct Payroll Expenses for an Inactive Employee
Inactive employee assignment corrections
If the employee separation date has passed and their final paycheck has been processed, submit a Payroll Correction Request.
Correct Payroll Activity with Sponsored Project Funding
Sponsored Project Corrections
Regardless of when the activity posted, submit a Payroll Correction Request IF you need to complete any of the following:
Reallocate or correct over- time expenses to or from a sponsored project
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Submit the Employee Costing Change form to change current costing on an employee’s assignment. To verify the employee’s current costing, run the Active Employee Funding and Pay report.
If you are submitting a backdated costing change, the ECC can only be submitted for activity that goes back to Oct 30, 2022. Submit a Payroll Correction Request to correct the costing on any activity before Oct 30, 2022.
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Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.
IF the item needing corrected includes a transaction number:
Reallocate fringe amounts as
required by sponsored program
agreement.
Submit a Payroll Correction Request for the three scenarios listed above.
Reallocate partial payroll posting or a fixed amount.
Correct Payroll Activity due to Timecard Costing Overrides
Correcting timecard costing overrides
Edit the timecard and resubmit it, if the timecard override occurred within the last two pay period (within 28 days). Resource for supervisors to edit a time card on behalf of a direct report.
Submit an HR ServiceNow request if the timecard override occurred beyond two pay periods (great than 28 days).
Correct an Expense Report, Invoice Payment, or P-Card Transaction
Does the item needing correction have a transaction number?
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR
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submit the Correcting Entry Request for a single transaction correction
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IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.
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Payroll correction job aids:
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Employee costing correction job aid:
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ICP costing correction job aids:
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Please note, Expense Report Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.
Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction
Submit a Journal Entry Request
Please note: if revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.