What is the process to correct payables transaction costing?

Expense Reports, Invoice Payments, P-Card Allocations

Submit the Employee Costing Change form to correct payroll activity for all scenarios except:

• correcting payroll activity with an effective date before Oct 30, 2022.

• reallocating or correcting over-time expenses to or from a sponsored project or

• reallocating fringe (no wages) as required by sponsored program agreement.

Submit a Payroll Correction Request for the three scenarios listed above.

• Submit the Employee Costing Change form to change current costing on an employee’s assignment. To verify the employee’s current costing, run the Active Employee Funding and Pay report.

• If you are submitting a backdated costing change, the ECC can only be submitted for activity that goes back to Oct 30, 2022. Submit a Payroll Correction Request to correct the costing on any activity before Oct 30, 2022.

• Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.

• Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

• IF the item needing corrected includes a transaction number:

  • Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR

  • Submit the Correcting Entry Request for a single transaction correction.

• IF the item needing corrected does not include a transaction number, submit the Journal Entry Request.

Payroll correction job aids:

• Submit a Payroll Correcting Entry

• Submit an Employee Costing Change form

Employee costing correction job aid:

• Submit an Employee Costing Change form

ICP costing correction job aids:

• Submit the Individual Compensation Change form

Run the Payables Transaction Dashboard to identify transaction numbers; transaction numbers are required to process correcting entries for payables transactions.