Important Notes
The Add an Assignment action is only applicable for temporary non-benefit eligible employees. Do not add an assignment for a salaried, benefit eligible employee. If a salaried employee is completing work beyond their regular duties and needs additional compensation, follow the instructions outlined in Add Individual Compensation (supplemental pay). Example scenarios involving salaried employees and additional compensation are outlined in the section below.
Additional assignments for Classified Employees: While classified employees can be hired into adjunct positions, there are rare occasions when an existing benefit eligible employee would be hired into a temporary secondary job. If you are attempting to hire an existing benefit eligible employee into a temporary position, call (208) 426-1616 or email hrprocessor@boisestate.edu to consult with an HR Processor before initiating the hire.
Additional assignments for student positions: If you are adding an assignment for a student position, you must submit the additional assignment by following the hire a student employee instructions linked here.
Additional assignment to an existing employee to hire them into a GAship, proceed with the steps outlined in this job.
If the employee is currently hired as a non-GA and you want to add an assignment for a GAship, you need to get approval from the Graduate College before continuing.
When adding a permanent concurrent assignment to an active employee, you will also need to calculate their hourly rate using the Hourly/Salary/Fringe Calculator provided by Human Resources.
When might I request additional compensation / supplemental pay for salaried employees whose responsibilities and temporary assignment(s) go beyond their regular duties?
Example scenarios:
Additional assignments and activities such as those sponsored by the Division of Extended Studies, like the Osher Institute or concurrent enrollment duties,
Specially approved work on a University-administered sponsored project,
Special projects assigned as additional duties,
Teaching additional classes that are not part of Regular Duties on an exceptional basis.
Additional responsibilities and assignments of a long term or permanent nature may be considered justification for adjustment of the employee’s institutional Base Salary rather than justification for Supplemental Pay compensation. If you have questions about a specific scenario, email HRProcessor@boisestate.edu with details about what you’re trying to accomplish.
Step 1: Log in to Bronco Hub and Locate the Employee
Begin by signing in to Bronco Hub.
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IF you are adding an assignment to a direct report, select My Team from the top navigation section of Bronco Hub and then select My Team. Locate the employee in the Workers section of the page. Select Actions to the right of the employee name and select Add Assignment from the drop-down list.
IF you are adding an assignment to someone that does not report to you:
select
Step 2 - Option A: Locate the Direct Report [skip to step 2 - option B if the employee is not a direct report]
To add an assignment to a direct report, select My Team from the top navigation section of Bronco Hub. Select the My Team icon.
Locate the employee in the Workers section of the page. Select Actions to the right of the employee name and select Add Assignment from the drop-down list.
Skip to Step 3.
Step 2 - Option B: Locate an Employee that is not a Direct Report
To add an assignment for an employee that is not a direct report, select My Organization from the top navigation section of Bronco Hub. Select Show More.
select Add Assignment located in the Employment section.
Use the search bar to locate the employee. Search by Employee name, Employee Email or Employee ID. Select the appropriate employee name from the drop-down.
Step 3: Select Info to Manage
ALWAYS select the Maintain Managers checkbox.
After selecting the info to manage, select Continue.
Step 4: Enter When and Why Details
In the When and Why section, enter the following information:
When does the assignment start? Enter the start date of the add assignment. (The start date needs to be after the current active assignment.)
Will the assignment be temporary or permanent? Select Permanent.
Note: Temporary will be listed as an option but Permanent must be selected. All Boise State employees are hired “at will”and the selection of Permanent is solely for this system process. As an at-will employee, employment with Boise State University will be for no specified period.
What’s the way to add the assignment? Select Add Assignment.
Why are you adding the new assignment? Select Add Assignment.
Select Continue.
Step 5: Enter Assignment Details
The Assignment Details section of the form will automatically populate with information about the employee’s current primary assignment. Delete the information that auto–populates and update the details so they align with the position you are hiring.
Note: if you are adding an assignment for a GA position, refer to step 7 of this job aid for detailed information about what to enter in the assignment details section of the new assignment.
Person Type: Select Faculty (for adjunct), Staff (for temporary), or Student (graduate or student adjunct)
Business Unit. Leave as IDBSU
Primary Assignment: Leave this as No.
Projected End Date: Input the projected end date.
Job (Job Code): Begin typing the job name for the position. Then select it from the drop-down list.
Business Title: Input the business title for the assignment.
Department: Type the5 digit HR Department ID and select the appropriate department from the drop down. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.
Reporting Establishment: Select Boise State University
Location: This field will auto populate based on the HR ID entered in the Department field. Leave it as is.
Assignment Category: Select whether this assignment is full-time temporary (40 hours per week), part-time temporary (less than 40 hours per week).
Hourly Paid or Salaried: Select whether this assignment is hourly or salaried.
Working Hours: Input the working hours per week for this assignment.
Payroll Group. Type the appropriate Payroll Group in this field. The Payroll Group field identifies the type of employee. Use this resource to verify the applicable payroll group to enter.
PCN #: Leave this field blank.
Limited Service End Date: Leave this field blank.
Interim Assignment. Do not check this box.
Shift Eligible: Leave blank
Class Number: If the assignment is an adjunct enter the 5 digit course number. For all other assignments leave blank.
People Group: This field must be entered: This field identifies if the individual is Adjunct Faculty, Student, or Temporary.
Select the blue magnifying glass icon to update this field. Select the applicable employment type by selecting the blue search box.
Select Temporary for Adjunct faculty and temporary non benefit employees.
Select Student for Graduate Students or Student adjuncts
Under 12 months will always be blank.
Make the appropriate selection for People Group and select Ok.
Default Expense Account: DO NOT MODIFY. (This is not the costing / funding source field.)
Select Continue.
Step 6: Enter Costing / Funding Details Information
Add costing to the employee assignment by selecting the Add button on the right hand side.
Visit the All Segment Values report for a list of active funding segments.
Input the following information:
Percent: Enter the percent of costing that should be allocated to this fund source.
Fund: Input the 4 digit funding source type and select it from the drop-down list.
Department: Input the 5 digit department ID and select it from the drop-down list.
Cost Center: Input the 7 digit cost center and select it from the drop-down list.
Supplemental: Input the 10 digit supplemental number and select it from the drop-down list. If your department does not use a supplemental, input 10 zeros.
Project: Input the 10 digit project number and select it from the drop-down list. If your department does not use a project, input 10 zeros.
After entering costing information, select Ok.
Select Continue.
Step 7: Enter Maintain Manager Information
In the Maintain Managers section, the manager field defaults to the current line manager. If the manager will not change with the new assignment, select Continue.
Select the Edit icon to edit the line manager for the concurrent assignment.
In the name search field, begin typing the individual’s first or last name and select them from the drop-down list.
Select Line manager in the Type field.
Select Ok then select Continue.
Step 8: Enter Salary Information
In the Salary section, enter the following information:
Salary Basis: Select the applicable option from Hourly or Salaried.
Hourly Rate: Input the calculated hourly rate for the employee. Please note, it must fall within the salary range shown on the page which is based on the pay grade and job.
Select Continue.
Step 10: Add Comments and Attachments
If you want approvers to have any information on this add assignment to make the approver process easier, please enter comments. Comments are visible in the approval emails.
Please check with your department’s business manager for any required comments or attachments.
Step 11: Submit
After entering all assignment details, select Submit.
What’s next:
Once submitted the additional assignment request will route to the following:
The line manager (supervisor) for this add assignment.
The funding source manager(s) for the department ID for this action
Graduate College if the transaction includes job codes: 49120, 49110, 49111, 49181, 49180
Human Resources
College / Division is the last approval
Provost if the person being transacted upon is faculty
If other individuals need to be included in the approval workflow (e.g. Principal Investigator for grant funded transactions) the funding source manager must add the approvers as an AdHoc action.
What options are there to follow up on the action after it’s submitted?
The action initiator (submitter) can follow up on (e.g. view approval information) the submitted action by locating it in the initiated tasks section of the Worklist.
Need help with the steps above?
If you have additional questions about the process, please submit an HR Service Request form.
If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.