Employee Travel Overview

Employee Travel Authorizations are submitted via the Travel Authorization Application in Bronco Hub.

• When an employee travels outside of a 100 mile radius, from their official work station,
  employee travel policies apply and a Travel Authorization must be submitted and approved before any funds are spent, either personally or by the university.

• A Travel Authorization is required (1) by the State of Idaho, (2) to encumber/reserve funds, (3) for Duty of Care, and (4) for absence approval documentation purposes.

• Reimbursements do not take place until the employee returns from travel and an Expense Report is submitted and approved. For information about employee reimbursements, visit Expense Reports.

• Personal travel must be clearly identified and documented when combined with business travel.

• To ensure proper reimbursement, telecommute agreements should be setup with HR when employees will be working from somewhere outside the University or one of the University Satellite offices. For more information on telecommuting, select this link.

• If you’re new to Employee Travel visit the Best Practices page for tips and information on required documentation/attachments needed for successful submission and processing.

• Email P2P_Reimbursements@boisestate.edu for support with employee travel and reimbursements.

1. Appropriated and Local Summary – BvA
   Run the Budget vs Actuals (BvA) Reports at least once per month to ensure accuracy of financial transaction reporting and proper budget management. Run the Appropriated and Local Summary – BvA to review encumbrances related to employee travel. Encumbrances are released after a related Expense Report is submitted and approved. For more information about BvA Reporting, visit Financial Reporting.

2. Expense Report – Campus Transaction Dashboard
   Use the Travel Authorization Number search field on the Expense Report- Campus Transaction Dashboard to view travel reimbursement details like related Expense Report number, reimbursement amount, reimbursement status, date of reimbursement and funding segment string used to code the transaction.

Additional Training Resource

• Introduction to Employee Travel self guided training