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Important Notes:
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Log in to Bronco Hub & Access Invoices
Begin by signing in to Bronco Hub.
Select My Organization from the top navigation section of Bronco Hub and then select Invoices.
Locate the Invoice Payment that Needs Edited
From the Invoice Payment landing page, select the hyperlink for the Invoice Payment you want to edit.
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Edit and submit an invoice previously saved but not validated.
Withdraw and edit an invoice previously validated and submitted.
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Edit a Saved Invoice Payment Not Previously Validated
Step 1: Edit Invoice Payment Details
After locating and opening the invoice payment as outlined above, edit the Invoice Header and Invoice Line information as needed.
Step 2: Validate Invoice Payment
After editing the invoice, select Save in the upper right-hand corner.
Validate the invoice entry by selecting the Invoice Actions drop down in the upper right hand corner and Validate.
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Successful validation will result in “Validated” being displayed next to Invoice Actions. If the validation result is “Needs revalidation” contact P2P Payables Services for additional support. P2P Payables Services can be reached at (208) 426-3434 or P2P_Payables@boisestate.edu. |
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If you receive the following warning, “The sum of the distributions does not equal the line amount. Change the distribution amounts to equal the line amount”, update amounts entered in the lines to match the amount entered in the invoice header. |
Step 3: Submit Invoice Payment
Route the invoice for approval and processing:
Select the Invoice Actions drop down
Select Approval
Select Initiate
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Select Cancel to exit the Invoice Payment OR
Select Save and Create Next to create another Invoice Payment
What’s next:
Once submitted, the Invoice Payment will route to the approvers in the Standard Approval Workflow. Payment will take place once all approvers have approved the transaction.
To follow-up on submitted Invoice Payments, follow the instructions outlined in Reviewing Invoice Payment Status OR follow the instructions outlined in the Transaction Approval Dashboard.
End of Process
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Withdraw and Edit an Invoice Previously Validated and Submitted
Step 1: Withdraw the Invoice
After locating and opening the invoice payment as outlined above, withdraw the invoice:
Select the Actions drop-down
Select Approval
Select Withdraw
After withdrawing, select Save to save the withdrawn status
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Step 2: Edit Invoice Payment Header
If needed, you may edit any of the following fields in the Invoice Header:
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If the Supplier or Supplier Site needs to be edited on a validated Invoice Payment, a new Invoice Payment will need to be created and submitted. |
Step 3: Resubmit Invoice Payment
Resubmit the Invoice Payment through the approval workflow:
Select the Invoice Actions drop down
Select Approval
Select Resubmit
Confirm Approval Workflow initiation
Select the Validated hyperlink and view the Approval Status; if approval status shows “initiated” the request was successful.
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Select Cancel to exit the Invoice Payment OR
Select Save and Create Next to create another Invoice Payment.
What’s next:
Once submitted, the Invoice Payment will route to the approvers in the Standard Approval Workflow. Payment will take place once all approvers have approved the transaction.
To follow-up on submitted Invoice Payments, follow the instructions outlined in Reviewing Invoice Payment Status OR follow the instructions outlined in the Transaction Approval Dashboard.
End of Process
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Edit a Rejected Invoice Payment
Step 1: Edit Invoice Payment Header (as needed)
After locating the invoice as outlined above, open the invoice to view the Invoice Header fields. The following may be modified in the header:
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If the Supplier or Supplier Site needs to be edited on a validated Invoice Payment, a new Invoice Payment will need to be created and submitted. |
Step 2: Edit Invoice Payment Lines (as needed)
Expand the Invoice Lines section by selecting the chevron next to Lines.
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If the only edit needed is checking the Track as Asset check box, the line must be canceled and a new line must be added to the Invoice Payment. |
Step 3: Save and Validate Invoice Payment
Select Save in the upper right-hand corner to update and save changes made.
Validate Invoice Payment data
Select Invoice Actions
Select Validate.
Successful validation will result in “Validated” being displayed next to Invoice Actions.
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| Tip |
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Successful validation will result in “Validated” being displayed next to Invoice Actions. If the validation result is “Needs revalidation” contact P2P Payables Services for additional support. P2P Payables Services can be reached at (208) 426-3434 or P2P_Payables@boisestate.edu. |
| Warning |
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If you receive the following warning, “The sum of the distributions does not equal the line amount. Change the distribution amounts to equal the line amount”, update amounts entered in the lines to match the amount entered in the invoice header. |
Step 4: Resubmit Invoice Payment
Resubmit the Invoice Payment through the approval workflow:
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Select Cancel to exit the Invoice Payment OR
Select Save and Create Next to create another Invoice Payment.
What’s next:
Once submitted, the Invoice Payment will route to the approvers in the Standard Approval Workflow. Payment will take place once all approvers have approved the transaction.
To follow-up on submitted Invoice Payments, follow the instructions outlined in Reviewing Invoice Payment Status OR follow the instructions outlined in the Transaction Approval Dashboard.
End of Process
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Need help with the steps above?
If you need assistance with the process outlined above, please contact p2p_payables@boisestate.edu.
If you have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.