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  • The IRS Classification Request form is the first step in working with a non-Boise State employee that will be providing a service to the University.

  • Follow the steps on the Inviting Vendors to PaymentWorks job aid to add a new supplier to Bronco Hub. Do not request a Substitute W-9 from the vendor/supplier.

  • Payables will notify the requester within five business days whether to proceed as an independent contractor or part time temp employee. PaymentWorks step listed above must be completed first. 

    • Non-grant funded IC classifications include the assignment of

    What is an Independent Contractor?

    How are grant funded and non grant funded independent contracts different?

    Who do I contact for support?

    Policies and Resources

    Typically, an independent contractor (IC) is an individual who provides professional, creative or technical services to the university for a fee. ICs generally offer their services to others, may work for more than one client at a time, can select their clients, provide their tools and materials, and set their own hours and place of work. The exception to this last would be a speaker, as they are often subject to an event or class time.

    • IF it is not grant funded, a Blanket Purchase Agreement (BPA)

    . A BPA is a tool in Bronco Hub used to monitor and track payments outlined in the Contract for Service or Local Engagement Agreement (for speakers and performers).

  • Grant funded IC classifications being paid from a grant must follow the OSP procurement process.

  • For questions related to the BPA Payment process contact P2P_Payables@boisestate.edu or call (208) 426-3101.

  • For questions about Standard Requisitions (documentation, policy, requirements, etc.) contact  P2P_Procurement@boisestate.edu or call (208) 426-1283

    • Job Aids & Video Tutorials

    Independent Contractor Payments

    1. Submit a Payment Requisitions for Independent Contractors using Sponsored Funds

    Links to related policies, tools and resources

    Independent Contractor Support

    For questions related to the BPA Payment process contact P2P_Payables@boisestate.edu or call (208) 426-3101.

    For questions about Standard Requisitions (documentation, policy, requirements, etc.) contact  P2P_Procurement@boisestate.edu or call (208) 426-1283

    • will be assigned by Accounts Payable.

    • IF the payment is grant funded, an approval notification will be sent to attach to your requisition.

    P2P_icclassification@boisestate.edu

    https://www.boisestate.edu/vpfa-p2p/independent-contractors/

    Steps for working with and paying Consultants, Speakers & Independent Contractors

    Grant Funded Independent Contractor

    Local & Appropriated Funded Independent Contractor

    1. Campus completes IRS Classification Request form

    2. Campus invites new IC vendors to complete PaymentWorks

    3. Campus provides Accounts Payable with the vendor number and submits a Purchase Requisition with the OSP Contract for Services attachment

    4. Accounts Payable completes final review for worker classification

    5. Campus completes the Sponsored Projects Contract for Services and submits a Purchase Requisition.

    6. Purchasing creates a PO and gathers signatures on the contract

    7. After service is complete campus pays via a Smartsheet “OK to Pay”

    1. Campus completes IRS Classification Request form

    2. Campus invites new IC vendors to complete PaymentWorks

    3. Campus provides Accounts Payable with the vendor number. You may find it helpful to include a draft of the Contract for Services (CFS) or Local Engagement Agreement (LEA) at this point. You will need one to request payment and attaching it now allows us to provide input that could save you time later.

    4. Accounts Payable completes review for worker classification.

    5. Campus gathers signatures for LEA or CFS.

    6. After service is complete campus pays via Purchase Requisition against a BPA with the signed LEA or CFS attached for documentation.

    Job aids

    1. Submit a Purchase Requisition against a BPA to pay an Independent Contractors using Sponsored Project (Grant) funds

    Training opportunities

    1. Procurement’s Consultants, Speakers and Other Independent Contractors page.

    2. Self-Guided Training: Introduction to Independent Contractors