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Hourly employees (includes student and Work-Study employees) are responsible for submitting time cards for each pay period.

  • Submitted time cards route to your (the employee’s) supervisor for review and approval before routing to Payroll for processing.

    • Hourly staff time cards are due on Mondays
    Info

    Important Notes:

    • Classified staff, student employees, and all other hourly non-exempt staff should enter their hours worked each week every Monday. Visit the payroll calendar for due dates.

    • Salaried employees do not create time cards for hours worked. Salaried employee hours are paid out according to their standard work week (eg 40 hours for a benefit eligible salaried employee).

    • Salaried, benefit eligible, employees submit absence hours via Absences as outlined in the job aid linked hereMost faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning time is only entered in Bronco Hub for leave or absences. Exempt (salaried) employees can choose to create a time card to submit absences.

    • Holiday hours are automatically entered and approved for applicable benefit eligible employees.

    • Do not FMLA codes on your time card unless you have been approved for FMLA through Human Resources.  If you are in need of FMLA, please contact HR at hrfmla@boisestat.edu.

    • Submitted time cards route to the employee’s supervisor for review and approval before routing to Payroll for processing. Visit Supervisor Resources for Time Cards, Absences & Approvals for more information.

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    Instructions to Create & Submit a Time Card

    Step 1: Log in to Bronco Hub and Access Time and Absences

    1. Begin by signing in to Bronco Hub.

    2. Select Me from the top navigation section of Bronco Hub and then select Time and Absences.

    Step 2: Select the Applicable Time Card Option

    • To create a time card for the current pay period, select the Current Time Cards card.

    • To create a time card for a prior pay period, select the Existing Time Cards card.

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    Note

    New pay periods start every other Sunday. Visit the Payroll Due Dates & Pay Dates to confirm whether you’re entering time for a current or prior pay period.

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    The dates for the current pay period’s time card will display in the upper left corner.

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    Warning

    If you need to create a time card for a period prior pay period, exit the current time card and access Existing Time Cards. In the existing time cards

    • Once you are in the Existing Time Cards section, you must select Add in the upper right corner, and

    then select

    • pick a date that falls within the pay period

    you want to create the time card for.

    • you’re entering time for.

    • After selecting a date, the applicable time card will load and you can continue with step 3 below.

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    Step 3: Add Assignment, Time Reporting Code and Time Details

    1. Select the Add button on the right-hand side of the Entries section to enter your hours worked.

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    Warning

    DO NOT ENTER anything in the Cost Center, Fund, Department, Supplemental and Project fields unless explicitly told to do so by your supervisor.

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    Warning

    WORK-STUDY student employees: if your work-study assignment has ended but your time card still shows your work-study position or work study time reporting codes,

    ...

    the system will generate an error stating your assignment is not work study eligible.

    Do not move forward with entering your time. Please contact your supervisor for your new non work-study assignment number so you can enter time for that position.

    Step 4: Select Dates

    Select the calendar (Select Dates) icon to select the applicable date(s) for time entry. You can select a single date or multiple dates within the pay period. After selecting the dates, close the calendar view.

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    Tip

    Hold the shift key + select the dates OR select and drag the mouse if selecting multiple dates.

    Step 5: Enter number of hours

    In the Quantity field, enter the number of hours for each day you’re submitting time.

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    Note

    If you are entering partial hours, enter hours to the nearest 1/10th of an hour.
    For example: If you worked from 9:00 am to 11:15 am, enter the time as 2.3

    For more information on rounding time for time card entries, reference the table titled Entering Hours Worked and Rounding on the page linked here.

    Step 6: Confirm Time Entry

    Confirm the dates, hours, title and time entry reason (eg Hours Worked or Vacation), prior to saving or submitting time card entry.

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    Step 7: Save and Close or Submit

    You can save your time card to add or edit it later or you can submit your time card to your supervisor for their review and approval.

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    Tip

    As a best practice, wait until the end of the pay period to submit your time card for manager approval. Managers get an email each time a time card is submitted.

    What’s next:

    Once your time card is submitted, your supervisor will receive a notification to review and approve or reject your time card. You will receive an email after your supervisory supervisor takes action on your time card; if your time card is rejected or sent back to you for corrections, you must edit and resubmit your time card for approval and processing.

    Note

    After your time card is approved, the information will route to Payroll for processing.

    Employees are paid two weeks after the pay period ends.

    End of Process

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    Need help with the steps above?

    If you have additional questions about the process, please submit an HR Service Request form.

    If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.