Important Notes:

Classified staff, student employees, and all other hourly non-exempt staff should enter their hours worked each week every Monday. Visit the payroll calendar for due dates.
Most faculty and professional staff are exempt employees and paid a bi-weekly salary, meaning time is only entered in Bronco Hub for leave or absences. Exempt (salaried) employees can choose to create a timecard to submit absences.
Holiday hours are automatically entered and approved for applicable benefit eligible employees.
Do not enter FMLA codes on your timecard unless you have been approved for FMLA through Human Resources. If you are in need of FMLA, please contact HR at hrfmla@boisestat.edu.
Submitted timecards route to the employee’s supervisor for review and approval before routing to Payroll for processing. Visit Supervisor Resources for Time Cards, Absences & Approvals for more information.

Step 1: Log in to Bronco Hub and Access My Activity Center

Sign in to Bronco Hub from http://my.boisestate.edu .
Access Me from the top navigation section of Bronco Hub and then select the My Activity Center tile.

Step 2: Select the Applicable Timecard Option

Select View More to open the full list of Quick Actions.

Enter key word time in the search bar:

To create a timecard for the current pay period, select the Current Time Cards card.
To create a timecard for a prior pay period, select the Existing Time Cards card.

New pay periods start every other Sunday. Visit the Payroll Due Dates & Pay Dates to confirm whether you’re entering time for a current or prior pay period.

Screenshot of Quick Actions on My Activity Center.

The dates for the current pay period’s time card will display in the upper left corner.

If you need to create a timecard for a prior pay period, exit the current timecard and access Existing Time Cards.

Once you are in the Existing Time Cards section, select the plus sign icon in the upper right corner to add a timecard, and pick a date that falls within the pay period you’re entering time for.
After selecting a date, the applicable timecard will load and you can continue with step 3 below.

Step 3: Enter Timecard Details

The timecard for the current pay period populates; confirm pay period dates in the upper section of the timecard.

To duplicate a previous timecard entry, select the icon “Copy Previous Time Card” in the top right corner of the timecard. This will duplicate the entries from the previous timecard submitted.

Screenshot of icons including the Copy Previous Time Card icon.

Enter the following timecard details:

Assignment Number: Double-click the Assignment Number field to make the dropdown arrow appear. Select your employee ID from the Assignment Number dropdown.
1. If you have multiple assignments, you will see more than one assignment number listed.

You must select the Assignment Number first to allow the correct Time Reporting Codes to load.

Time Reporting Codes: Double-click the Time Reporting Code field to make the dropdown arrow appear. Select the applicable code from the Time Reporting Codes dropdown list. You may also begin typing in the time reporting code field (ex. “Vac” will reveal all job codes that contain “Vac”, including Vacation).
1. Select one Time Reporting Code for each row.

MAKE SURE YOU SELECT THE CORRECT TIME REPORTING CODE

HOURLY EMPLOYEES (includes non work-study student employees) should always select Hours Worked when reporting hours worked during the pay period.
ALL BENEFIT ELIGIBLE EMPLOYEES (hourly and salary) can enter absence hours using timecards OR they can submit requests in advance via the Absences section of Bronco Hub. If the absence is entered via Absences, it will be added to the applicable timecard for hourly employees. Employees should not enter the same absences in both sections (Time Cards & Absences) of the system.
- Holiday Pay will autofill on your timecard, if you are eligible.

WORK-STUDY STUDENT EMPLOYEES should always select one of the following Time Reporting Codes:

Institutional Work Study students should enter “ Institutional WorkStudy”
Idaho Work Study students should enter “Regular IWSP OR Idaho WorkStudy”
Federal Work Study students should enter “Federal WorkStudy”

WORK-STUDY student employees: if your work-study assignment has ended but your timecard still shows your work-study position or work study time reporting codes, the system will generate an error stating your assignment is not work study eligible.

Do not move forward with entering your time. Please contact your supervisor for your new non work-study assignment number so you can enter time for that position.

Department Name and Business Title: These fields autofill after the Assignment Number is selected; confirm they are accurate.
Quantity (Hours): Navigate to the Quantity and Days grid to enter hours tied to the Time Reporting Code entered. Each Time Reporting Code will need its own row.
1. Use the scroll bar on the bottom of the grid to move to the correct date.
2. The total number of hours for each Time Reporting Code (row) will appear at the far right of the grid
3. The total number of hours for each day (column) will appear at the bottom of the grid.

If you are entering partial hours, enter hours to the nearest 1/10th of an hour.
For example: If you worked from 9:00 am to 11:15 am, enter the time as 2.3

For more information on rounding time for timecard entries, reference the table titled Entering Hours Worked and Rounding on the page linked here.

DO NOT ENTER anything in the Cost Center, Fund, Department, Supplemental and Project fields unless explicitly told to do so by your supervisor.

If your supervisor tells you to enter specific fund, department, cost center or project segments, follow these instructions below:

Select the icon to Show Additional Attributes (upper left, with two vertical lines with a bracket around a plus sign). Fund, Department, Cost Center, Supplement, and Project will appear as columns to the left of the date and quantity grid.
Enter the Fund, Department, Cost Center, Supplement, and Project as guided by your supervisor.
To re-hide the Fund, Department, Cost Center, Supplement, and Project columns, select the Hide Additional Attributes icon.
The default funding allows wages and fringe to be allocated to the assignment costing, which can be viewed in the Active Employee Funding & Pay Report. Entering anything in these fields on the timecard will override the assignment costing.

Image of funding string fields on the timecard.

Step 4: Confirm Time entry

Confirm the Assignment Number, Time Reporting Codes, dates and hours prior to saving or submitting your timecard entry.

To see a summary of your timecard, select the three dots in the top left corner and select View Time Totals.

Step 5: Save and Close or Submit

You can save your timecard to add or edit it later or you can submit your timecard to your supervisor for their review and approval.

To Save, but not submit, your timecard, navigate to the top of the page and select Actions, then select Save and Close.
If your timecard is complete and ready to be submitted to your line manager for approval, select Submit.

As best practice, wait until the end of the pay period to submit your timecard for manager approval. Managers receive an email every instance in which a timecard is submitted.

If needed, return to your saved timecard by selecting Existing Time Cards. Select the Period Start Date to reopen the saved timecard.

What’s next:

Once your timecard is submitted, your supervisor will receive a notification to review and approve or reject your timecard. You will receive an email after your supervisor takes action on your timecard; if your timecard is rejected or sent back to you for corrections, you must edit and resubmit your timecard for approval and processing.

The approved timecard will route to Payroll for processing.
Any saved timecards must be submitted in order to route to Payroll.

Employees are paid two weeks after the pay period ends.

End of Process

Need help with the steps above?

If you have additional questions about the process, please submit an HR Service Request form.

If you experience a system issue/error OR have suggestions to improve the instructions in this job aid, please submit an OCI Service Request ticket.

Create and Submit Your Timecard