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What is the All Segment Values Report?

What does each segment in the funding string represent?

How can I request a segment be created have a description changed?

Who do I contact for support?

The All Segment Values Report is a Google spreadsheet that provides a list of all segment values

that make up a financial funding string

, descriptions, status, and use for each segment.

  • Employees responsible for coding financial transactions should use existing tools and resources to ensure the accuracy of financial reporting.

Visit the List of Financial Terms to learn about common terms used by Administrative Accounting.

A funding segment string is a combination of eight segments used to code transactions.

 An

 

An overview of each segment is described below.

Submit the All in One Segment Maintenance Request form to complete any of the following:

  • Create a new 5-digit Department segment

  • Create a new 7-digit Cost Center segment

  • Create a new 10-digit Supplemental segment

  • Request a segment description change

  • Deactivate a segment/segment string

Visit Segment Maintenance Overview for more information.

For support with segment maintenance, email gl_maintenance@boisestate.edu.

...

Example Funding String & Additional Details

...

Fund -  Identifies funding source type

...

1001.90400.5450002.410500.0000000000.0000.0000000000.0000000000

Fund

Department

Cost Center

Account

Supplemental

  • 1st segment

  • 4 numeric characters

  • Indicates funding source type

    • 1XXX - Appropriated

    • 3XXX - Local Unrestricted

    • 4XXX - Restricted (Sponsored Projects, Scholarships, BSPR)

    • 8XXX - Auxiliary use

  • 2nd segment

  • 5 numeric characters

  • Indicates department spending or receiving funds

.Cost Center -

  • 3rd segment

  • 7 numeric characters

  • Used to group transactions associated with a common financial activity

.Account - Identifies

  • 4th segment

  • 6 numeric characters

  • Indicates the type of financial activity taking place (ex revenue or expense)

  • Supplemental - Defined by departments for reporting purposes.

  • Interfund - System generated, used to balance transactions.

    • Projects -

    • 5th segment

    • 10 alphanumeric characters

    Interfund

    Project

    Future1

    • 6th segment

    • 4 characters

    • Interfund is always 0000

    • 7th segment

    • 10 numeric characters

    • Used to track Sponsored Project activity

    • Is 0000000000 unless the action is funded by grants/sponsored projects. See additional details below.

    • 8th segment

    Future1 - This segment

    • 10 numeric characters

    • Future1 is always 0000000000

    Submit the All in One Segment Maintenance Request form to complete any of the following:

    • Create a new 5-digit Department segment

    • Create a new 7-digit Cost Center segment**

    • Create a new 10-digit Supplemental segment

    • Request a segment description change

    • Deactivate a segment/segment string

    Visit Segment Maintenance Overview for more information.

    For support with segment maintenance, email gl_maintenance@boisestate.edu.

    ...

    Project, Organization, Expense Account, Task (POET) in Bronco Hub

    Info

    POET is entered in Bronco Hub if the transaction is being paid for using sponsored project funds.

    If you are coding project funded expenses in Bronco Hub, you must enter the funding string and POET information.

    Project Segment

    Organization

    Expense Account

    Task

    • 1st POET segment

    • 10 numeric characters in length

    • Project segments are provided by the Office of Sponsored Programs

    • 2nd POET segment

    • 5 numeric characters in length

    • Organization is the department spending the funds.

    • The fund manager for the department listed will be added to the approval workflow.

    • 3rd POET segment

    • 6 numeric characters in length  

    • Indicates the type of expense taking place.

    • 4th POET segment

    • 4 numeric characters in length

    • Indicates whether or not the expense item is Taggable Asset

      • 100001 = non taggable

      • 100002 - taggable

    ...

    Budget Segment String & Additional Details

    Info

    A budget segment string is a combination of the fund + department + cost center + budget account rollup.

    Fund

    Department

    Cost Center

    Account

    Supplemental

    • 1st segment

    • 4 numeric characters

    • Indicates funding source type

      • 1XXX - Appropriated

      • 3XXX - Local Unrestricted

      • 4XXX - Restricted (Sponsored Projects, Scholarships, BSPR)

      • 8XXX - Auxilliary use

    • 2nd segment

    • 5 numeric characters

    • Indicates department spending or receiving funds

    • 3rd segment

    • 7 numeric characters

    • A range of Cost Centers is assigned to each department

    • Cost Centers beginning with “1” may be shared by Departments.

    • 4th segment

    • 6 numeric characters

    • Indicates the budget rollup related to financial activity

    • 5th segment

    • 10 alphanumeric characters

    • For budget transfers, the supplemental will always be 0000000000.

    Interfund

    Budget Type

    Future1

    • 6th segment

    • 4 characters

    • Interfund is always 0000

    • Indicates the type of budget transactions. This value is added by budget staff.

    • 7th segment

    • 3 alpha characters

      • OTT = One Time Transfer

      • PTT = Permanent Transfer

    • 8th segment

    • 10 numeric characters

    • Future1 is always 0000000000